Management Assistant

Red Snapper Recruitment; England; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading recruitment agency is seeking an experienced Management Assistant for a full-time role based in Southampton, England. The position involves providing crucial support to the Senior Leadership Team, managing communications, and requires extensive administrative experience and proficiency in Microsoft Office. Applicants should be prepared for office-based work with possible hybrid arrangements. The compensation is £14.10 per hour.

Qualifications

• Applicants must have experience in a secretarial or administrative role.
• Candidates should be proficient in typing and aware of document layout.
• Experience in using Microsoft Office software is mandatory.

Responsibilities

• Provide support services to the Senior Leadership Team.
• Maintain electronic diaries and organize meetings.
• Record and produce meeting minutes and manage communications.

Skills

Extensive secretarial or administrative experience in an office environment

Substantial experience of typing/word processing

Proficiency in document layout

Computer literate in Microsoft Office

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Teams

Job description

RSR are currently recruiting for an experienced administrator / secretary to work as a Management Assistant on a full-time, long-term contract based in Southampton, Hampshire.

Please be advised, whilst hybrid working is available, this role is office based, so applicants must be prepared to travel to and work from Southampton.

The role will be involve accessing Police systems, so applicants will need to undergo Security Vetting checks.

The role is paying £14.10p per hour (PAYE)

Main purpose of the role

To provide a range of support services to the Senior Leadership Team of the Constabulary and the Joint Operations Unit.

Key Responsibilities

• Act as the main point of contact for the Senior Leadership Team, maintaining electronic diaries, arranging and organising meetings and conferences.
• Record and produce key decisions, actions and risks at relevant meetings; only produce typed full minutes of meetings if it is a mandated action.
• Co‑ordinate and liaise with internal and external key partners and stakeholders (non‑specific).
• Create and maintain a variety of computerised records and indices specific to roles and Commands.
• Monitor and manage Senior Leaders' e‑mail and mailboxes, as and when required e.g. through periods of annual leave and absence, and maintain GDL and Command mailboxes (when applicable).
• Collate information and electronic or paper files required to respond to internal and external enquiries.
• Maintain and manage Command communications through the Intranet, bulletins and newsletters.
• Liaise with Facilities / IT regarding office equipment and / or to monitor and maintain office equipment accessed by the Senior Leadership Team.
• Be aware of Force policies on Equal Opportunities, Health and Safety and Data Protection and comply with the legislation and the standards of "good practice".

Essential

• Extensive secretarial or administrative experience in a office environment
• Substantial experience of typing / word processing and proficient in document layout
• Computer literate – experienced in the production and use of Microsoft Office software – Outlook, Excel, Word, PowerPoint and Teams.

Desirable

• Familiarity with Police organisation and structure.
• Experience as a secretary to a senior management team.
• Analytical work and report writing.

If you would like to be considered for this position and have the relevant experience, then please apply now.