Logistics & Supply Coordinator

G3 Systems Ltd; Castletown; On-site; GBP 30,000; Full time

Job summary

A leading logistics company in Castletown is seeking a Logistics & Supply Coordinator to manage shipment logistics for national and international projects. Responsibilities include organizing goods shipment via various services, tracking logistics, ensuring compliance with regulations, and supporting supply chain improvements. The ideal candidate has at least 3 years of logistics experience, strong problem-solving skills, and is proficient in Excel. The position offers a competitive salary of around £30,000 annually and comprehensive benefits.

Benefits

25 days annual leave

Life Cover (3.5x annual salary)

Company Pension Plan

Reimbursement of travel expenses

Medical and travel insurance

Qualifications

• Minimum 3 years of proven working experience in logistics.
• Willingness to take on First Aid and/or Fire Warden duties.
• Knowledge in export procedures, especially to restricted sites.

Responsibilities

• Organise and coordinate shipment of goods.
• Track and manage project logistics.
• Ensure compliance with regulatory requirements.

Skills

Self-motivation

Excel skills

Problem-solving

Time management

Commercial awareness

Teamwork

Education

GCSE in Maths and English

UK Level 2 Certificate in Logistics and Transport

Tools

Excel

Job description

Overview

As a Logistics & Supply Coordinator at G3 Systems Ltd, you will play a pivotal role in supporting the effective planning and execution of logistics and supply activities for both national and international programmes. You will be responsible for managing the full spectrum of shipment logistics—including Airfreight, Sea Freight, Road, and Courier services—ensuring that all movements meet project timelines and quality standards. The Logistics & Supply Coordinator will report to G3 Systems' Supply Chain Manager and provide comprehensive support across all phases of the logistics supply chain processes, working closely with the specific programme and project delivery managers to ensure efficient project execution.

Responsibilities

• Organise and coordinate the shipment of goods via air, sea, road, and courier services to support current and upcoming projects.
• Track and manage project logistics, including goods receipt, defect reporting, dispatch preparation, and delivery follow-ups.
• Ensure correct and compliant packaging of hazardous and sensitive materials.
• Liaise with internal stakeholders, including project and programme delivery managers, to align logistics with project schedules.
• Maintain accurate records and documentation throughout the supply chain process.
• Actively manage delivery timelines to avoid project delays.
• Support compliance with relevant export/import regulations and company policies.
• In coordination with the Warehouse Coordinator ensure the following are carried out in the OQ Warehouse:
  • Goods Receiving
  • Defect handling
  • Picking & Packing
  • Dispatch
  • Hazardous packaging
• Carry out analysis and summary of supplier performance data in line with established metric requirements for the Supply Chain function, providing input into logistics planning and support for supply chain improvements.
• Ensure all appropriate packing lists, shipping invoices and other export documentation are correctly raised as required.
• Liaise with freight forwarders to obtain quotations for packing and transport activities (Worldwide) by air/sea/road and to progress shipments and documentation required.
• Negotiate with new and existing freight forwarders to obtain best quality and value for money.
• Maintain direct liaison with project managers to ensure all shipping and transport activities in support of project-specific contracts and programmes are fully met.
• Raise requisitions and Purchase Orders for logistical requirements.
• Assist in maintaining accurate Stock Inventory on Costpoint.
• Lead on the procedure to regain Known Consignor status and maintain related records.
• Improve the effectiveness and efficiency of the department to ensure materials arrive at their required location in good condition, at the right time and presented in the right way.
• Ensure good, safe working practices.

Qualifications & Skills

• High level of self-motivation and initiative, with a proactive approach to problem-solving and task ownership. Ability to work independently without constant supervision.
• Computer literate and excellent Excel skills.
• GCSE in Maths and English.
• UK Level 2 Certificate in Logistics and Transport or equivalent (preferable).
• FL T license; willingness to take on First Aid and/or Fire Warden duties (training offered).
• Dangerous Goods License (desirable).
• FLT Bin 1 License (desirable).
• Experience and knowledge in export procedures, especially to restricted sites / foreign / armed forces operational bases.
• Proven working experience in logistics – minimum of 3 years.
• Good time management and problem-solving abilities; capable of making decisions and offering creative solutions.
• Commercial awareness, flexibility, and the ability to manage change.
• Strong interpersonal, written and verbal communication skills; able to negotiate and analyze data.
• Ability to work well as part of a team and to manage people.
• Maintains a positive attitude to continued learning, and ability to sustain metrics and analyze data to assess performance and implement improvements.
• Comply with laws, regulations and ISO requirements; high level of accuracy and attention to detail.

Benefits

• This permanent full-time position with a salary circa £30,000 per annum, dependent on experience, along with a comprehensive benefits package.
• 25 days annual leave
• Life Cover (3.5x annual salary)
• Company Pension Plan
• Full reimbursement of UK and international travel, accommodation, and subsistence expenses in line with company policy
• Complete international work-related medical and travel insurance
• Access to a range of salary sacrifice schemes and wellbeing support platforms