Logistics Coordinator - Events

Spiro; Manchester; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A dynamic event planning firm is seeking a highly organised Logistics Coordinator to support international events. In this role, you'll assist in planning and coordinating events across multiple locations, manage delegate logistics, and effectively liaise with suppliers. The ideal candidate has a strong background in event operations, exceptional organisational skills, and is eager to grow into a more senior role. Occasional travel may be required, along with a commitment to delivering excellent service under pressure.

Qualifications

• Experience in logistics or event operations is essential.
• Strong attention to detail and excellent organizational skills are required.
• Ability to handle multiple tasks and work under pressure.

Responsibilities

• Support planning for tier 2 and tier 3 events across various regions.
• Coordinate venue research and logistics documentation.
• Assist in managing delegate lists and registration requirements.

Skills

Cvent expertise

Event coordination

Organizational skills

Communication skills

Education

CVENT qualification

Tools

Cvent

Job description

About the Role

Spiro is looking for a highly organised Logistics Coordinator to support the planning and delivery of a busy calendar of international events. You’ll work closely with the Logistics Project Manager and wider team, helping to manage venue details, catering plans, delegate logistics and general event flow. This is a great role for someone with solid event operations experience who is ready to step up and take on more responsibility over time.

What You’ll Do

• Support the Logistics Project Manager in planning tier 2 and tier 3 events (typically 20–150 attendees) across the UK, Poland, Germany, the Middle East and Kuwait.
• Assist with venue research, proposals, contracting and logistics documentation.
• Help coordinate catering requirements, room layouts, breakout needs and AV basics.
• Track client agendas, updates and changes, ensuring they feed into the overall event plan.
• Manage delegate lists, registration requirements and the smooth movement of attendees.
• Liaise with suppliers and local teams; build regional contacts where possible.
• Support on-site delivery for selected events (with some travel expected, depending on volume).
• Work directly with the client account team, providing clear communication and helping navigate fast-paced or last-minute requests.
• Collaborate closely with other Spiro teams
• Maintain accurate documentation, timelines, trackers and status reports.

About You

• Cvent specialist with extensive experience of building websites on the platform, registration systems and data management.
• Ideally qualified in CVENT
• Experience in event operations, logistics, or a coordinator-level events role.
• Strong organisational skills with excellent attention to detail.
• Comfortable communicating with clients and internal teams; patient and adaptable under pressure.
• Eager to learn from the Project Manager and grow into a more senior logistics role.
• Confident researching venues, suppliers and logistics solutions.
• Good problem-solver who can juggle multiple tasks and stay calm during busy periods.
• Languages are a bonus but not essential.

Other Details

• Some international travel may be required
• Quarterly team meetings
• Good in-road into Project Management or Account Management roles