Legal PA

Pertemps Scotland; City of Edinburgh; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established Edinburgh law firm is seeking a Legal PA to provide high-quality secretarial and administrative support to the Corporate Finance team. The ideal candidate will have strong organisational skills, previous PA experience, and be proficient in Microsoft Office. Responsibilities include managing diaries, supporting billing processes, and handling client queries in a professional manner.

Qualifications

• Previous experience as a PA or Executive Assistant in a professional services environment.
• Confident in managing multiple priorities and working to deadlines.
• Strong document production skills.

Responsibilities

• Open and close client/matter files, including conflict checks.
• Support monthly billing processes and prepare invoices.
• Manage diaries and inboxes, arrange meetings and travel.

Skills

Organisational skills

Attention to detail

Communication skills

Microsoft Office proficiency

Job description

The Opportunity

The Opportunity text unchanged but reformatted for clarity: We are recruiting a Legal PA to join the Corporate division of an established Edinburghlaw firm. The successful candidate will provide high-quality PA, secretarial and administrative support to fee earners in the Corporate Finance team, with occasional support to the wider division.

Key Responsibilities

• Opening and closing client/matter files, including conflict checks and compliance with AML procedures.
• Supporting monthly billing processes, preparing invoices and liaising with fee earners and finance teams.
• Producing accurate correspondence, documents and presentations using Microsoft Office and document management systems.
• Comprehensive diary and inbox management, arranging meetings, travel and events.
• Assisting with team meetings, minute-taking and coordination of follow-up actions.
• Handling client queries, calls and correspondence in a professional manner.
• Maintaining contact information and supporting business development activities.
• Providing occasional support across the wider PA group.

About You

• Strong organisational skills with excellent attention to detail.
• Previous experience as a PA or Executive Assistant in a professional services environment.
• Confident in managing multiple priorities and working to deadlines.
• Proficient in Microsoft Office with strong document production skills.
• Excellent communication skills and a proactive, solutions-focused approach.
• Legal sector experience would be advantageous but is not essential