Legal PA

katiebard; Cardiff; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading recruitment agency is seeking an organized and proactive Legal PA to join a corporate team in Cardiff. This role involves providing administrative support to fee earners, managing diaries, client communications, and billing processes. The ideal candidate will have proven experience in a legal or professional services environment and demonstrate the ability to handle sensitive matters with professionalism. Join a dynamic team focused on delivering exceptional work to high-profile clients.

Qualifications

• Experience in a legal or professional services environment.
• Ability to manage client communications professionally.
• Skill in coordinating complex travel and meeting schedules.

Responsibilities

• Be the first point of contact for clients.
• Manage diaries, travel logistics, and meeting schedules.
• Support the creation of presentations and pitch documents.
• Organize internal and external events.
• Handle billing processes and prepare invoices.
• Ensure compliance with data protection standards.

Skills

Proven PA experience

Cultural awareness

Diary management

Financial administration

Job description

Overview

Exciting opportunity for a Legal PA!

Our client, a forward-thinking and rapidly evolving law firm, is on the lookout for an organised, proactive PA to become an invaluable member of their corporate team. This is a standout opportunity for someone who thrives on delivering top-tier administrative support in a fast-paced environment.

As the go-to support for a group of high-performing fee earners, you’ll be at the heart of the action, keeping workflows running seamlessly, handling sensitive client matters with confidence, and helping the team produce exceptional work for overseas healthcare regulators, government bodies and global private-sector organisations.

Responsibilities

• Proven PA experience within a legal, professional services or similarly structured, high-performance environment.
• Be the first point of contact for clients, managing enquiries and communications with professionalism and cultural awareness.
• Coordinate complex diaries, travel logistics, itineraries and international meeting schedules.
• Support the creation of compelling pitch documents, presentations and tender submissions for global projects.
• Assist in organising internal and external events, training sessions and high-impact client briefings.
• Oversee team inboxes, prepare polished draft responses and manage day-to-day correspondence.
• Provide seamless cross-team support to ensure balanced workloads and smooth delivery.
• Play a key role in billing processes, preparing accurate invoices for international matters.
• Manage expenses, payments and a variety of financial administration tasks.
• Uphold the highest standards of compliance, information security and data protection.

Requirements

• Proven PA experience within a legal, professional services or similarly structured, high-performance environment.

Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data. Katie Bard is acting as an employment agency.