Legal Assistant

HCB Solicitors; Whitefield; Hybrid; GBP 20,000 - 28,000; Full time

Benefits offered by this job

Pension scheme

26 days holiday + bank holidays

Christmas week closure

Holiday purchase scheme

Bonus scheme (monthly targets)

Hybrid working after probation

Online training courses

Cycle to work scheme

Medicash & EAP

Job summary

HCB Solicitors Limited in Whitefield is seeking an experienced Legal Assistant/Secretary to support family law matters and keep admin processes running smoothly.

You will handle client queries, draft documents, manage case files, and coordinate calendars while liaising with the finance team and HMCTS submissions. The role offers hybrid working after probation and online training opportunities.

Qualifications

• Previous work experience as family law legal assistant/secretary
• Satisfactory knowledge of day-to-day operations of a legal office
• Advanced computer literacy (word, excel, outlook)
• Working knowledge of case management software
• Proficiency in English
• Excellent administrative and organisational skills
• Ability to juggle multiple activities and work under pressure
• Attention to detail
• Excellent communication skills

Responsibilities

• Dealing with queries raised by clients, solicitors and other involved parties
• Provide client updates and monitor matter progression
• Opening and closing matters on the case management system compliant with the firm’s AML and quality standards and SRA regulations
• Supervised drafting of basic correspondence, forms and documents
• Submitting/registering forms and legal documents HMCTS, Legal Aid Agency
• Maintaining contact lists and calendars for fee earners
• Monitoring deadlines, manage appointments and diaries
• Preparing and submitting bills, payments and receipts, liaising with the finance team
• Handling overflow client telephone calls
• Reception cover
• Preparing and taking the banking and post
• General administrative tasks
• Other duties as required to ensure the efficient running of the office

Skills

Administrative skills

Microsoft Office

Excellent communication

Organisational skills

Attention to detail

English proficiency

Education

Experience as family law legal assistant/secretary

Tools

Case management software

MS Office (Word, Excel, Outlook)

Job description

Responsibilities include:

• Dealing with queries raised by clients, solicitors and other involved parties
• Provide client updates and monitor matter progression
• Opening and closing matters on the case management system compliant with the firm’s AML and quality standards and SRA regulations
• Supervised drafting of basic correspondence, forms and documents.
• Submitting/registering forms and legal documents HMCTS, Legal Aid Agency
• Maintaining contact lists and calendars for fee earners
• Monitoring deadlines, manage appointments and diaries
• Preparing and submitting bills, payments and receipts, liaising with the finance team
• Handling overflow client telephone calls
• Reception cover
• Preparing and taking the banking and post
• General administrative tasks
• Other duties as required to ensure the efficient running of the office

• Previous work experience as family law legal assistant/secretary
• Satisfactory knowledge of day-to-day operations of a legal office
• Advanced computer literacy (word, excel, outlook)
• Working knowledge of case management software
• Proficiency in English
• Excellent administrative and organisational skills
• Ability to juggle multiple activities and work under pressure
• Attention to detail
• Excellent communication skills

Pension – The Peoples Partnership, 3% employer and 5% employee contribution which can be increased. Auto enrolled after 3 months but can join sooner if you wish.

26 days holiday plus bank holidays.

Christmas week closure.

Holiday purchase scheme – Purchase 3 extra days per year. (Reviewed annually)

Bonus holiday scheme (up to 12 additional days leave a year, for each monthly income target achieved).

Annual bonus related to achievement of fee income targets. ( Fee earner only)

Hybrid working after successful probation period of 3 months. ( Fee earner only)

Online training courses.

Cycle to work scheme.

Monthly fun events with prizes.

Medicash Scheme and EAP (enrolled after a 3 month probation period)