Legal Assistant

HCB Solicitors; Whitefield; Hybrid; GBP 23,000 - 26,000; Full time

Benefits offered by this job

Pension scheme

26 days holiday + bank holidays

Hybrid working after probation

Annual bonus

Professional development

Cycle to work

Medicash/EAP

Job summary

HCB Solicitors is seeking an experienced Family Law Legal Assistant/Secretary to support busy fee earners with client queries, updates, and document drafting.

You will open and close matters on the case management system in line with AML, QMS and SRA rules, manage calendars, prepare bills, and provide reception cover as needed.

The role requires advanced Microsoft Office skills, working knowledge of case management software, and excellent communication and organisational abilities.

Qualifications

• Experience as family law legal assistant/secretary
• Advanced computer literacy (Word, Excel, Outlook)
• Working knowledge of case management software
• Proficiency in English
• Excellent administrative and organisational skills
• Ability to juggle multiple activities and work under pressure
• Attention to detail
• Excellent communication skills

Responsibilities

• Dealing with queries raised by clients, solicitors and other involved parties
• Provide client updates and monitor matter progression
• Opening and closing matters on the case management system compliant with AML and quality standards and SRA regulations
• Supervised drafting of basic correspondence, forms and documents
• Submitting/registering forms and legal documents HMCTS, Legal Aid Agency
• Maintaining contact lists and calendars for fee earners
• Monitoring deadlines, manage appointments and diaries
• Preparing and submitting bills, payments and receipts, liaising with the finance team
• Handling overflow client telephone calls
• Reception cover
• Preparing and taking the banking and post
• General administrative tasks
• Other duties as required to ensure the efficient running of the office
• Previous work experience as family law legal assistant/secretary
• Satisfactory knowledge of day-to-day operations of a legal office
• Advanced computer literacy (word, excel, outlook)
• Working knowledge of case management software
• Proficiency in English
• Excellent administrative and organisational skills
• Ability to juggle multiple activities and work under pressure
• Attention to detail
• Excellent communication skills

Job description

Responsibilities include:

• Dealing with queries raised by clients, solicitors and other involved parties

• Provide client updates and monitor matter progression

• Opening and closing matters on the case management system compliant with the firm’s AML and quality standards and SRA regulations

• Supervised drafting of basic correspondence, forms and documents.

• Submitting/registering forms and legal documents HMCTS, Legal Aid Agency

• Maintaining contact lists and calendars for fee earners

• Monitoring deadlines, manage appointments and diaries

• Preparing and submitting bills, payments and receipts, liaising with the finance team

• Handling overflow client telephone calls

• Reception cover

• Preparing and taking the banking and post

• General administrative tasks

• Other duties as required to ensure the efficient running of the office

• Previous work experience as family law legal assistant/secretary

• Satisfactory knowledge of day-to-day operations of a legal office

• Advanced computer literacy (word, excel, outlook)

• Working knowledge of case management software

• Proficiency in English

• Excellent administrative and organisational skills

• Ability to juggle multiple activities and work under pressure

• Attention to detail

• Excellent communication skills

Pension – The Peoples Partnership, 3% employer and 5% employee contribution which can be increased. Auto enrolled after 3 months but can join sooner if you wish.

26 days holiday plus bank holidays.

Christmas week closure.

Holiday purchase scheme – Purchase 3 extra days per year. (Reviewed annually)

Bonus holiday scheme (up to 12 additional days leave a year, for each monthly income target achieved).

Annual bonus related to achievement of fee income targets. ( Fee earner only)

Hybrid working after successful probation period of 3 months. ( Fee earner only)

Online training courses.

Cycle to work scheme.

Monthly fun events with prizes.

Medicash Scheme and EAP (enrolled after a 3 month probation period)