Legal assistant

HCB Solicitors; Walsall; Hybrid; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Pension

Holiday entitlement

Hybrid working

Online training

Cycle to work

Medicash & EAP

Job summary

Hcb-Solicitors in the United Kingdom is seeking a conveyancing assistant to support day-to-day operations within a busy legal office. You will handle general admin, open and close files, liaise with clients and professionals, and assist with conveyancing tasks including Land Registry submissions and Stamp Duty calculations.

The role requires strong organisational skills, English proficiency, and computer literacy.

Qualifications

• Basic understanding of the conveyancing process.
• Experience as a conveyancing assistant preferred.
• Satisfactory knowledge of day-to-day operations of a legal office.

Responsibilities

• General administrative tasks
• Prepare and submit quotes to clients
• Handle queries from clients, solicitors, lenders and estate agents
• Provide client updates and monitor matter progression
• Open/close files on the case management system in compliance with AML and quality standards and SRA/CQS regulations
• Carry out searches online
• Submit registrations via Land Registry portal and respond to requisitions
• Generate Stamp Duty Land Tax calculations and submit applications
• Prepare and submit bills, receipts and payments to the finance team
• Occasional reception cover

Skills

English proficiency

Administrative skills

Organisational skills

Multitasking

Attention to detail

Conveyancing basics

Tools

Case management software

Land Registry portal

MS Word

MS Excel

MS Outlook

Job description

• General administrative tasks
• Prepare and submit quotes to clients
• Dealing with queries raised by clients, solicitors, lenders and estate agents
• Provide client updates and monitor matter progression
• Opening/closing files on the case management system, compliant with the firm’s AML and quality standards and SRA and CQS regulations
• Experience of Leasehold transactions
• Carry out searches online
• Use Land Registry portal to submit registrations, replying to requisitions and ordering official copies, leases and title plans
• Generate Stamp Duty Land Tax calculations and submit applications
• Preparing and submitting bills, receipts and payments to the finance team for fee earners
• Occasional reception cover

• Preferably previous work experience as a conveyancing assistant
• Satisfactory knowledge of day-to-day operations of a legal office
• Advanced computer literacy (word, excel, outlook)
• Working knowledge of case management software
• Proficiency in English
• Excellent administrative and organisational skills
• Ability to juggle multiple activities and work under pressure
• Excellent attention to detail
• Basic understanding of the conveyancing process

Pension – The Peoples Partnership, 3% employer and 5% employee contribution which can be increased. Auto enrolled after 3 months but can join sooner if you wish.

26 days holiday plus bank holidays.

Christmas week closure.

Holiday purchase scheme – Purchase 3 extra days per year. (Reviewed annually)

Bonus holiday scheme (up to 12 additional days leave a year, for each monthly income target achieved).

Annual bonus related to achievement of fee income targets. ( Fee earner only)

Hybrid working after successful probation period of 3 months. ( Fee earner only)

Online training courses.

Cycle to work scheme.

Monthly fun events with prizes.

Medicash Scheme and EAP (enrolled after a 3 month probation period)