Residential Property Legal Assistant

HCB Solicitors Limited; Warrington; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Hybrid working

Pension scheme

26 days holiday

Bank holidays

Holiday purchase scheme

Bonus scheme

Training courses

Cycle to work

Employee assistance programme

Job summary

HCB Solicitors Limited is seeking a proactive conveyancing assistant to support day‑to‑day operations in a busy Warrington office. You will perform general administrative tasks, prepare and submit quotes to clients, handle client queries, and assist with file opening/closing and AML/compliance checks.

The role requires strong English, excellent organisational skills, and proficiency with Word, Excel and Outlook.

Qualifications

• Preferably previous work experience as a conveyancing assistant.
• Knowledge of day-to-day operations in a legal office.
• Advanced computer literacy: Word, Excel and Outlook.
• Working knowledge of case management software.
• Proficiency in English.
• Excellent administrative and organisational skills.
• Ability to juggle multiple activities and work under pressure.
• Basic understanding of the conveyancing process.

Responsibilities

• General administrative tasks in a busy legal office.
• Prepare and submit quotes to clients.
• Deal with queries raised by clients, solicitors, lenders and estate agents.
• Provide client updates and monitor matter progression.
• Open/close files on the case management system in line with AML and quality standards and regulatory requirements.
• Experience with Leasehold transactions is preferred.
• Carry out searches online.
• Use Land Registry portal to submit registrations and order documents.
• Generate Stamp Duty Land Tax calculations and submit applications.
• Prepare and submit bills, receipts and payments to the finance team.
• Occasional reception cover.

Skills

Administrative skills

Client communication

Attention to detail

Multi-tasking

English proficiency

Education

Tools

Word

Excel

Outlook

Case management software

Job description

Responsibilities include:

• General administrative tasks
• Prepare and submit quotes to clients
• Dealing with queries raised by clients, solicitors, lenders and estate agents
• Provide client updates and monitor matter progression
• Opening/closing files on the case management system, compliant with the firm’s AML and quality standards and SRA and CQS regulations
• Experience of Leasehold transactions
• Carry out searches online
• Use Land Registry portal to submit registrations, replying to requisitions and ordering official copies, leases and title plans
• Generate Stamp Duty Land Tax calculations and submit applications
• Preparing and submitting bills, receipts and payments to the finance team for fee earners
• Occasional reception cover

• Preferably previous work experience as a conveyancing assistant
• Satisfactory knowledge of day-to-day operations of a legal office
• Advanced computer literacy (word, excel, outlook)
• Working knowledge of case management software
• Proficiency in English
• Excellent administrative and organisational skills
• Ability to juggle multiple activities and work under pressure
• Excellent attention to detail
• Basic understanding of the conveyancing process

Pension – The Peoples Partnership, 3% employer and 5% employee contribution which can be increased. Auto enrolled after 3 months but can join sooner if you wish.

26 days holiday plus bank holidays.

Christmas week closure.

Holiday purchase scheme – Purchase 3 extra days per year. (Reviewed annually)

Bonus holiday scheme (up to 12 additional days leave a year, for each monthly income target achieved).

Annual bonus related to achievement of fee income targets. ( Fee earner only)

Hybrid working after successful probation period of 3 months. ( Fee earner only)

Online training courses.

Cycle to work scheme.

Monthly fun events with prizes.

Medicash Scheme and EAP (enrolled after a 3 month probation period)