Legal Assistant

Hcb-Solicitors; Warrington; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Pension plan

26 days holiday plus bank holidays

Holiday purchase scheme

Annual bonus

Hybrid working after probation

Online training courses

Cycle to work

Medicash Scheme and EAP

Christmas week closure

Monthly social events

Job summary

Hcb-Solicitors is seeking a proactive legal assistant/secretary to support fee earners with client queries, matter progression and document preparation. You will manage case files, calendars and billing, while ensuring AML and quality standards are met.

The role includes reception cover, diary management and collaboration with the finance team to prepare estates and tax documents. Hybrid working after probation may be available.

Qualifications

• Preferably previous work experience as legal assistant/secretary.
• Satisfactory knowledge of day-to-day operations of a legal office.
• Working knowledge of case management software.
• Proficiency in English; excellent communication skills.

Responsibilities

• Deal with queries raised by clients, solicitors and other involved parties.
• Provide client updates and monitor matter progression.
• Open and close matters on the case management system compliant with AML and quality standards and SRA regulations.
• Supervise drafting of basic correspondence, forms and documents.
• Submit/register forms and legal documents with Probate Registry, Certainty and HMRC.
• Maintain contact lists and calendars for fee earners.
• Monitor deadlines, schedule appointments and diaries.
• Prepare and submit bills, liaise with the finance team.
• Prepare Estate Accounts on Excel.
• Handle overflow client telephone calls and provide reception cover.

Skills

Excellent communication

Attention to detail

Multitasking

Organisational skills

Reception cover

Team collaboration

Proficiency in English

Tools

Microsoft Word

Microsoft Excel

Outlook

Case management software

Job description

• Dealing with queries raised by clients, solicitors and other involved parties
• Provide client updates and monitor matter progression
• Opening and closing matters on the case management system compliant with the firm's AML and quality standards and SRA regulations
• Supervised drafting of basic correspondence, forms and documents.
• Submitting/registering forms and legal documents Probate Registry, Certainty and HMRC

Responsible for the organisation, safe custodian and release of Wills, Lasting Power of Attorney's, Probates and other associated legal documents.

• Maintaining contact lists and calendars for fee earners
• Monitoring deadlines, manage appointments and diaries
• Searches and registering Wills with Certainty
• Preparing and submitting bills, payments and receipts, liaising with the finance team
• Preparing Estate Accounts on Excel
• Handling overflow client telephone calls
• Reception cover
• Preparing and taking the banking and post
• General administrative tasks
• Other duties as required to ensure the efficient running of the office

• Preferably previous work experience as legal assistant/secretary
• Satisfactory knowledge of day-to-day operations of a legal office
• Advanced computer literacy (word, excel, outlook)
• Working knowledge of case management software
• Proficiency in English
• Excellent administrative and organisational skills
• Ability to juggle multiple activities and work under pressure
• Attention to detail
• Excellent communication skills

• Pension - The Peoples Partnership, 3% employer and 5% employee contribution which can be increased. Auto enrolled after 3 months but can join sooner if you wish.
• 26 days holiday plus bank holidays.
• Christmas week closure.
• Holiday purchase scheme - Purchase 3 extra days per year. (Reviewed annually)
• Bonus holiday scheme (up to 12 additional days leave a year, for each monthly income target achieved).
• Annual bonus related to achievement of fee income targets. ( Fee earner only)
• Hybrid working after successful probation period of 3 months. ( Fee earner only)
• Online training courses.
• Cycle to work scheme.
• Monthly fun events with prizes.
• Medicash Scheme and EAP (enrolled after a 3 month probation period)