Legal Administrator

Devonshire Appointments; Greater London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A legal and administrative services firm is looking for a Contracts & Legal Administrator to join its high-performing Legal Department. The ideal candidate will provide administrative support for legal activities including contract management and corporate documentation. Prior legal experience is essential, alongside strong organizational skills and proficiency in MS Office. This hybrid role is based in Moorgate, offering flexibility with office presence required 1-3 days per week.

Qualifications

• Prior legal experience is essential.
• Strong working knowledge of MS Office required.
• Ability to work independently and as part of a team.

Responsibilities

• Provide first-class administrative support across legal activities.
• Maintain and update client contract files.
• Draft and review NDAs for clients and suppliers.
• Monitor the Legal inbox and respond to queries.
• Ensure visibility of signed agreements.

Skills

Strong communication and interpersonal skills

Excellent organisation

Time management

Attention to detail

Collaboration across business levels

MS Office proficiency

Legal experience

SharePoint experience (advantageous)

Education

A Level or equivalent

Bachelor’s degree

Law degree or equivalent

Job description

At Paragon, we bring clarity, control and confidence to every customer communication journey. Our Legal Team plays a critical role in enabling that mission—empowering our business with robust processes, strong governance and a commitment to excellence.

We’re now looking for a Contracts & Legal Administrator to join our high-performing Legal Department. If you thrive in a fast-paced environment, have sharp organisational instincts, and enjoy supporting teams with precision and professionalism, we’d love to hear from you.

What You’ll Do

As a key member of our Legal Department, you’ll provide first-class administrative and coordination support across both contractual and corporate legal activities.

Contract Administration

• Maintaining and updating digital and physical client contract files
• Tracking contract progress and assisting with negotiation workflows
• Preparing execution reports and managing contract signature processes
• Ensuring visibility of signed agreements across relevant stakeholders
• Monitoring the Legal inbox, responding to basic queries and triaging matters
• Using and maintaining Paragon’s contract management system
• Serving as a knowledgeable point of contact for account and sales teams
• Reviewing legal briefing forms and coordinating final submissions
• Drafting and reviewing NDAs for clients and suppliers
• Supporting legal counsel, trainee solicitors and paralegals
• Developing and implementing improved contract management procedures

Corporate Legal Administration

• Maintaining key corporate records, databases and organisational charts
• Managing director documentation, including IDs and proofs of address
• Coordinating signature processes for corporate documentation
• Organising notary arrangements and document preparation
• Supporting UBO and KYC requests with accurate and timely information
• Assisting the Finance team with bank account opening requirements

What You’ll Bring

• Prior legal experience is essential
• Strong working knowledge of MS Office
• Excellent organisation, time management and attention to detail
• The ability to collaborate across all business levels
• Strong communication and interpersonal skills
• Experience with SharePoint (advantageous)
• Ability to work independently and as part of a team

Education

• A Level or equivalent (required)
• Bachelor’s degree (preferred)
• Law degree or equivalent (preferred)

This is a hybrid role based in our Moorgate location 1-3 days per week

Devonshire is an equal-opportunity employer, and we encourage job applications from people of all backgrounds. All qualified applicants will receive consideration regardless of gender, race, religion, age, disability, sexual orientation or marital status.

We recognise how challenging this current job market is for candidates, and Paragon Talent Solutions are therefore striving to provide the best candidate experience we can.

If you are interested in this opportunity, we kindly request that you apply via this LinkedIn advert, as opposed to sending us an email or LinkedIn direct message.

We are eager to ensure that each candidate application is considered fairly, and receives a consistent experience. Unfortunately, we cannot ensure this standard if you enquire about a role via email or LinkedIn message, as it falls outside of our established process