Invoicing Administrator

Adecco; Stafford; On-site; GBP 7,000 - 11,000; Part time

Job summary

Adecco is recruiting a part-time Invoicing Administrator to join a friendly, established team near Stoke-on-Trent/Keele. You will handle invoicing duties, keep records accurate and support daily business operations. The role requires at least 2 years in invoicing or finance admin, strong organisation, attention to detail, and good IT skills with MS Office 365.

You may use Sage or Joblogic. Hours are 15 per week, spread over three days (9:15am–2:45pm); local to the area, with training and

Qualifications

• Minimum 2 years' invoicing or finance admin experience.
• Strong organisational and time management.
• Excellent attention to detail and accuracy.
• Confident written and verbal communication.
• Proficient IT skills with MS Office 365.
• Ability to work independently and in a team.
• Willingness to undertake training and development as required.

Responsibilities

• Prepare and issue customer invoices in line with company deadlines.
• Create and maintain invoice import files for accounting systems.
• Update customer portals and ensure records are accurate and up to date.
• Monitor invoice processing requirements and outstanding payments.
• Produce reports relating to invoicing and payment status.
• Maintain accurate customer and supplier information.
• Provide general administrative support across the business when required.
• Assist with purchasing activities, ensuring a cost-effective approach is adopted.
• Adhere to company policies, procedures, and health and safety requirements.
• Undertake relevant training to maintain knowledge and skills within the role.

Skills

Invoicing

Finance admin

Organisational skills

Attention to detail

Communication skills

MS Office 365

Accounting software

Tools

Sage Accounts

Joblogic

Job description

Invoicing Administrator (Part-Time)

Location: Local to Stoke-on-Trent/Keele area
Hours: 15 hours per week, 3 days per week (9:15am - 2:45pm)

The Opportunity

We are recruiting for a highly organised and detail-oriented Invoicing Administrator to join a friendly and established business on a part-time basis.

This role is ideal for someone with previous invoicing or finance administration experience who enjoys working with accuracy, managing records, and supporting the smooth running of daily business operations.

Key Responsibilities

• Prepare and issue customer invoices in line with company deadlines.


• Create and maintain invoice import files for accounting systems.


• Update customer portals and ensure records are accurate and up to date.


• Monitor invoice processing requirements and outstanding payments.


• Produce reports relating to invoicing and payment status.


• Maintain accurate customer and supplier information.


• Provide general administrative support across the business when required.


• Assist with purchasing activities, ensuring a cost-effective approach is adopted.


• Adhere to company policies, procedures, and health and safety requirements.


• Undertake relevant training to maintain knowledge and skills within the role.

About You

To be successful in this position, you will have:

• A minimum of 2 years' experience within an invoicing, finance administration, or similar administrative role.


• Strong organisational and time management skills.


• Excellent attention to detail and a high level of accuracy.


• Confident communication skills, both written and verbal.


• A professional and friendly telephone manner.


• Good IT skills, including Microsoft Office 365 and experience using invoicing or accounting software.


• The ability to work independently using your own initiative, as well as part of a team.


• The ability to prioritise workloads and perform effectively under pressure.


• A positive, professional, and proactive approach to work.


• A willingness to undertake further training and development as required.

Desirable Skills

• Experience using Sage Accounts.


• Experience using Joblogic or similar job management software.

The Adecco Group UK & Ireland is an Equal Opportunities Employer.