Invoicing Administrator

Think Accountancy and Finance; Stafford; On-site; GBP 11,000 - 13,000; Part time

Job summary

Think Accountancy and Finance is seeking a part-time Invoicing Administrator to join its finance team in Keele. The role is 15 hours per week, 9:15am to 2:45pm over three days, with salary £12.80–£13.46 per hour.

You will prepare and issue customer invoices, maintain records, support purchasing, and help ensure timely payments. The ideal candidate has at least two years’ invoicing or accounts administration experience and strong IT and communication skills.

Qualifications

• Minimum two years' invoicing or accounts administration experience.
• Proficient with Microsoft Office and invoicing/accounting software.
• Strong organisation, attention to detail and communication skills.

Responsibilities

• Prepare and issue customer invoices on weekly deadlines.
• Create and maintain files for import into the accounting system.
• Update customer portals to reflect completed and invoiced jobs.
• Ensure valuations and supporting information are received before invoicing.
• Produce reports of unpaid invoices.
• Maintain accurate customer and supplier records.
• Assist with purchasing to ensure cost-effectiveness.
• Support Finance and Office Manager and wider business as needed.
• Maintain records and follow company processes and procedures.

Skills

MS Office

Invoicing software

Organisational skills

Attention to detail

Telephone manner

Communication skills

Deadline management

Self-motivation

Teamwork

Tools

Sage Accounts

Joblogic

Job description

Part-Time Invoicing Administrator

Hours: 15 hours per week across 3 days
Working hours: 9:15am 2:45pm
Salary: £12.80 £13.46 per hour (£26,624 £28,000 full-time equivalent)

Location: Keele

We are recruiting for an established business looking to add an experienced Invoicing Administrator to its finance and administration team.

Working three days per week, 9:15am 2:45pm, this could be an ideal opportunity for someone looking for school-friendly hours or a permanent part-time position where they can take real ownership of the invoicing process.

The Role

Reporting to the Finance and Office Manager, you will be responsible for ensuring customer invoicing is prepared accurately and on time, while providing wider administrative support to the finance function.

Your responsibilities will include:

• Preparing and issuing customer invoices in line with weekly deadlines
• Creating and maintaining files for importing into the accounting system
• Updating customer portals to reflect completed and invoiced jobs
• Ensuring valuations and supporting information are received ahead of invoice processing
• Producing reports highlighting invoices that remain unpaid
• Maintaining accurate and up-to-date customer and supplier records
• Assisting with purchasing and ensuring a best-value, cost-effective approach
• Supporting the Finance and Office Manager and wider business when required
• Maintaining accurate records and following company processes and procedures

What We're Looking For

We are particularly interested in speaking with people who have at least two years' experience within invoicing, accounts administration or a similar finance administration position.

You should also have:

• Good Microsoft Office and general PC skills
• Experience using invoicing and/or accounting software
• Strong organisational skills
• Excellent attention to detail and accuracy
• A confident and professional telephone manner
• Good written and verbal communication skills
• The ability to manage deadlines and work effectively under pressure
• A positive, professional and self-motivated approach
• The confidence to work independently while also being part of a wider team

Previous experience using Sage Accounts would be advantageous, while knowledge of Joblogic would also be useful but is not essential.

Why Apply?

This is an excellent opportunity if you are looking for a permanent part-time finance position without committing to full-time hours.

The working pattern of three days per week, 9:15am 2:45pm offers an attractive work-life balance, while the role itself provides responsibility for an important part of the company's finance process.

If you have experience within invoicing, accounts administration, finance administration, sales ledger or billing and are looking for a quality part-time opportunity, we'd be very interested in hearing from you.