Invoicing Administrator

Confidential; Keele; On-site; GBP 17,000 - 19,000; Part time

Job summary

Confidential in Keele is recruiting an experienced Part-Time Invoicing Administrator to join our finance and administration team. You will handle customer invoicing accurately and on time, and provide broader admin support to the finance function.

This role offers 15 hours per week across three days (9:15am–2:45pm) with school-friendly hours and a focus on end-to-end invoicing, data entry, and maintaining records. Experience with invoicing software and strong attention to detail are essential.

Qualifications

• Two years' experience within invoicing or accounts administration
• Proficient in MS Office and accounting software
• Able to meet deadlines and work under pressure

Responsibilities

• Prepare and issue customer invoices by weekly deadlines
• Create and maintain files for import into the accounting system
• Update customer portals to reflect invoiced jobs
• Ensure valuations and supporting information are received before processing invoices
• Produce reports on unpaid invoices and aging
• Maintain accurate customer and supplier records
• Assist with purchasing to ensure cost-effectiveness
• Support Finance and Office Manager and wider business as required
• Maintain records and follow company processes and procedures

Skills

Invoicing experience

Accounts administration

Finance administration

Attention to detail

Time management

Communication skills

Tools

Sage Accounts

Joblogic

Microsoft Office

Job description

Part-Time Invoicing Administrator

Hours: 15 hours per week across 3 days
Working hours: 9:15am 2:45pm
Salary: £12.80 £13.46 per hour (£26,624 £28,000 full-time equivalent)

Location: Keele

We are recruiting for an established business looking to add an experienced Invoicing Administrator to its finance and administration team.

Working three days per week, 9:15am 2:45pm, this could be an ideal opportunity for someone looking for school-friendly hours or a permanent part-time position where they can take real ownership of the invoicing process.

The Role

Reporting to the Finance and Office Manager, you will be responsible for ensuring customer invoicing is prepared accurately and on time, while providing wider administrative support to the finance function.

Your responsibilities will include:

• Preparing and issuing customer invoices in line with weekly deadlines
• Creating and maintaining files for importing into the accounting system
• Updating customer portals to reflect completed and invoiced jobs
• Ensuring valuations and supporting information are received ahead of invoice processing
• Producing reports highlighting invoices that remain unpaid
• Maintaining accurate and up-to-date customer and supplier records
• Assisting with purchasing and ensuring a best-value, cost-effective approach
• Supporting the Finance and Office Manager and wider business when required
• Maintaining accurate records and following company processes and procedures

What We're Looking For

We are particularly interested in speaking with people who have at least two years' experience within invoicing, accounts administration or a similar finance administration position.

You should also have:

• Good Microsoft Office and general PC skills
• Experience using invoicing and/or accounting software
• Strong organisational skills
• Excellent attention to detail and accuracy
• A confident and professional telephone manner
• Good written and verbal communication skills
• The ability to manage deadlines and work effectively under pressure
• A positive, professional and self-motivated approach
• The confidence to work independently while also being part of a wider team

Previous experience using Sage Accounts would be advantageous, while knowledge of Joblogic would also be useful but is not essential.

Why Apply?

This is an excellent opportunity if you are looking for a permanent part-time finance position without committing to full-time hours.

The working pattern of three days per week, 9:15am 2:45pm offers an attractive work-life balance, while the role itself provides responsibility for an important part of the company's finance process.

If you have experience within invoicing, accounts administration, finance administration, sales ledger or billing and are looking for a quality part-time opportunity, we'd be very interested in hearing from you.