Invoicing Administrator

Adecco; Keele; On-site; GBP 9,000 - 15,000; Part time

Job summary

Adecco is recruiting an Invoicing Administrator on a part-time basis, working 15 hours per week in the Keele/Stoke area. This role focuses on accurate invoicing, record maintenance, and supporting daily operations within a friendly team.

The ideal candidate has at least two years of invoicing or finance administration experience, strong organisational skills, and excellent attention to detail. Proficiency with Microsoft Office 365 and invoicing software is required, with opportunities to learn

Qualifications

• Minimum of 2 years' experience in invoicing, finance administration or similar.
• Strong organisational and time management skills.
• Excellent attention to detail and a high level of accuracy.
• Confident written and verbal communication.
• Professional, friendly telephone manner.
• Good IT skills including Microsoft Office 365 and invoicing software.
• Ability to work independently and as part of a team.
• Ability to prioritise workloads and work under pressure.
• Proactive, professional approach and willingness to learn.

Responsibilities

• Prepare and issue customer invoices in line with deadlines.
• Create and maintain invoice import files for accounting systems.
• Update customer portals and ensure records are accurate and up to date.
• Monitor invoice processing requirements and outstanding payments.
• Produce reports relating to invoicing and payment status.
• Maintain accurate customer and supplier information.
• Provide general administrative support across the business.
• Assist with purchasing activities to ensure cost-effectiveness.
• Adhere to company policies, procedures and health & safety.
• Undertake relevant training to maintain knowledge and skills.

Skills

Invoicing experience

Organisational skills

Attention to detail

Communication

Microsoft Office 365

Invoicing software

Tools

Sage Accounts

Joblogic

Job description

Invoicing Administrator (Part-Time)

Location: Local to Stoke-on-Trent/Keele area

Hours: 15 hours per week, 3 days per week (9:15am - 2:45pm)

The Opportunity

We are recruiting for a highly organised and detail-oriented Invoicing Administrator to join a friendly and established business on a part-time basis.

This role is ideal for someone with previous invoicing or finance administration experience who enjoys working with accuracy, managing records, and supporting the smooth running of daily business operations.

Key Responsibilities

• Prepare and issue customer invoices in line with company deadlines.
• Create and maintain invoice import files for accounting systems.
• Update customer portals and ensure records are accurate and up to date.
• Monitor invoice processing requirements and outstanding payments.
• Produce reports relating to invoicing and payment status.
• Maintain accurate customer and supplier information.
• Provide general administrative support across the business when required.
• Assist with purchasing activities, ensuring a cost-effective approach is adopted.
• Adhere to company policies, procedures, and health and safety requirements.
• Undertake relevant training to maintain knowledge and skills within the role.

About You

To be successful in this position, you will have:

• A minimum of 2 years' experience within an invoicing, finance administration, or similar administrative role.
• Strong organisational and time management skills.
• Excellent attention to detail and a high level of accuracy.
• Confident communication skills, both written and verbal.
• A professional and friendly telephone manner.
• Good IT skills, including Microsoft Office 365 and experience using invoicing or accounting software.
• The ability to work independently using your own initiative, as well as part of a team.
• The ability to prioritise workloads and perform effectively under pressure.
• A positive, professional, and proactive approach to work.
• A willingness to undertake further training and development as required.

Desirable Skills

• Experience using Sage Accounts.
• Experience using Joblogic or similar job management software.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.