Invoicing Administrator

Think Accountancy and Finance; Keele; On-site; GBP 13,000 - 14,000; Part time

Job summary

Think Accountancy and Finance is seeking a part-time Invoicing Administrator in Keele to join the finance and administration team. The role covers invoicing duties, general admin, and supporting the finance function on a three-day week, 9:15am–2:45pm.

You will prepare customer invoices, maintain records, and help with purchasing while ensuring accuracy and timeliness in all tasks. A school-friendly pattern is highlighted as an attractive feature.

Qualifications

• Minimum two years' invoicing or accounts administration experience.
• Proficient in Microsoft Office and general PC skills.
• Experience using invoicing or accounting software is essential.
• Strong organisation and time-management abilities.
• Excellent attention to detail and accuracy in all tasks.
• Confident, professional telephone manner.
• Clear written and verbal communication skills.
• Ability to meet deadlines and work under pressure.
• Self-motivated with the ability to work independently and in a team.
• Sage Accounts experience is advantageous; Joblogic knowledge helpful.

Responsibilities

• Prepare and issue customer invoices in line with weekly deadlines.
• Create and maintain files for importing into the accounting system.
• Update customer portals to reflect completed and invoiced jobs.
• Ensure valuations and supporting information are received before processing invoices.
• Produce reports on invoices that remain unpaid.
• Maintain accurate customer and supplier records and assist with purchasing.

Skills

Two years invoicing experience

Accounts administration

Microsoft Office

Organisational skills

Attention to detail

Telephone manner

Written communication

Verbal communication

Deadline management

Independent team worker

Tools

Sage Accounts

Joblogic

Job description

Part-Time Invoicing Administrator

Hours: 15 hours per week across 3 days

Working hours: 9:15am-2:45pm

Salary: £12.80-£13.46 per hour (£26,624-£28,000 full-time equivalent)

Location: Keele

We are recruiting for an established business looking to add an experienced Invoicing Administrator to its finance and administration team.

Working three days per week, 9:15am-2:45pm, this could be an ideal opportunity for someone looking for school-friendly hours or a permanent part-time position where they can take real ownership of the invoicing process.

The Role

Reporting to the Finance and Office Manager, you will be responsible for ensuring customer invoicing is prepared accurately and on time, while providing wider administrative support to the finance function.

Your responsibilities will include:

• Preparing and issuing customer invoices in line with weekly deadlines


• Creating and maintaining files for importing into the accounting system


• Updating customer portals to reflect completed and invoiced jobs


• Ensuring valuations and supporting information are received ahead of invoice processing


• Producing reports highlighting invoices that remain unpaid


• Maintaining accurate and up-to-date customer and supplier records


• Assisting with purchasing and ensuring a best-value, cost-effective approach


• Supporting the Finance and Office Manager and wider business when required


• Maintaining accurate records and following company processes and procedures

What We're Looking For

We are particularly interested in speaking with people who have at least two years' experience within invoicing, accounts administration or a similar finance administration position.

You should also have:

• Good Microsoft Office and general PC skills


• Experience using invoicing and/or accounting software


• Strong organisational skills


• Excellent attention to detail and accuracy


• A confident and professional telephone manner


• Good written and verbal communication skills


• The ability to manage deadlines and work effectively under pressure


• A positive, professional and self-motivated approach


• The confidence to work independently while also being part of a wider team

Previous experience using Sage Accounts would be advantageous, while knowledge of Joblogic would also be useful but is not essential.

Why Apply?

This is an excellent opportunity if you are looking for a permanent part-time finance position without committing to full-time hours.

The working pattern of three days per week, 9:15am-2:45pm offers an attractive work-life balance, while the role itself provides responsibility for an important part of the company's finance process.

If you have experience within invoicing, accounts administration, finance administration, sales ledger or billing and are looking for a quality part-time opportunity, we'd be very interested in hearing from you.