Invoice Administrator

Career Makers Inc.; Manchester; On-site; GBP 14,000 - 21,000; Full time

Job summary

Career Makers Inc. is seeking an organised Invoice Assistant to join our Finance team in Little Hulton. The role involves processing supplier invoices, issuing sales invoices and ensuring monthly deadlines are met.

We require experience in accounts, strong numerical skills and excellent attention to detail. You will handle high volumes of invoicing, resolve queries by phone and email, and work with other departments to maintain accurate records.

Qualifications

• Previous experience processing high volumes of invoices.
• Experience working within an accounts or finance department.
• Good understanding of purchase and sales invoicing.
• Strong organisational and time-management skills.
• Excellent numerical skills and attention to detail.
• Good communication and customer service skills.
• Ability to work independently and as part of a team.
• GCSE Maths and English or equivalent.

Responsibilities

• Process, check and approve supplier invoices for payment.
• Prepare and issue sales invoices within monthly deadlines.
• Handle customer and supplier invoicing queries by telephone and email.
• Investigate and resolve invoice discrepancies promptly.
• Raise credit notes and debit notes as required.
• Maintain accurate financial records and spreadsheets.
• Assist with waste reports and supplier account reconciliations.
• Support audit processes and work closely with other departments.
• Manage workload effectively while maintaining a high standard of customer service.

Skills

Invoicing proficiency

Accounts experience

Attention to detail

Organisation

Numerical skills

Communication

Teamwork

Independent working

GCSE Maths/English

Education

GCSE Maths and English or equivalent

Tools

Microsoft Excel

Job description

Invoice Assistant

Location: Little Hulton, M38
Salary: 12.71
Hours: 37.5 hours per week, Monday to Friday, between 8am and 5pm
Department: Finance

About the Role

We are looking for an organised, motivated and detail-oriented Invoice Assistant to join our Finance team in Little Hulton.

The successful candidate will have previous accounts experience, be confident processing high volumes of invoices and have excellent attention to detail. You will be responsible for processing supplier invoices, issuing sales invoices, resolving queries and ensuring monthly deadlines are met.

Key Responsibilities

• Process, check and approve supplier invoices for payment.
• Prepare and issue sales invoices within monthly deadlines.
• Handle customer and supplier invoicing queries by telephone and email.
• Investigate and resolve invoice discrepancies promptly.
• Raise credit notes and debit notes as required.
• Maintain accurate financial records and spreadsheets.
• Assist with waste reports and supplier account reconciliations.
• Support audit processes and work closely with other departments.
• Manage workload effectively while maintaining a high standard of customer service.

Essential Requirements

• Previous experience processing high volumes of invoices.
• Experience working within an accounts or finance department.
• Good understanding of purchase and sales invoicing.
• Strong organisational and time-management skills.
• Excellent numerical skills and attention to detail.
• Good communication and customer service skills.
• Ability to work independently and as part of a team.
• GCSE Maths and English or equivalent.

Desirable

• Previous customer service experience.
• Experience managing your own workload and competing priorities.
• Good working knowledge of Microsoft Excel.

What We Offer

• 37.5 hours per week, Monday to Friday.
• Daytime working hours between 8am and 5pm.
• Opportunity to develop your skills and experience within a Finance team.