Information Liaison (Document Controller)

KBS Maritime Ltd; England; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading maritime services provider in the UK is looking for an Information Liaison (Document Controller) to support digital document management. Your role will involve collaborating with teams to ensure compliance with best practices and documentation standards. You will bring hands-on experience with document management tools like SharePoint and a background in facilities management or construction. This role offers a competitive salary and benefits, including generous holiday and professional development opportunities.

Benefits

Competitive salary

25 days holiday plus bank holidays

Enhanced pension scheme

Life assurance

Internal benefits and discounts

Cycle to work scheme

Group income protection

Flexible parental benefits

Employee assistance network

Continued professional career development

Kudos reward opportunities

Occupational Health & Wellbeing Services

50% off entry into the Historic Dockyard

Qualifications

• Hands-on experience with document management tools like SharePoint.
• Experience as a Document Controller in facilities management or construction.
• Understanding of documentation standards, particularly ISO19650.

Responsibilities

• Support effective handling of digital documents.
• Collaborate with stakeholders to embed best practices.
• Advise on documentation requirements and quality assurance.

Skills

Document management tools

ISO19650 standards

Expertise in Excel

Expertise in Word

Strong analytical mindset

Tools

SharePoint

Job description

Job Title: Information Liaison (Document Controller) – Maternity Cover

Service Area: SHEQ & Transformation, IM&T

Hours of Work: 37 per week

What You'll be doing:

As an Information Liaison, you'll be a key contributor within the Base Information Management Team, supporting the effective handling of digital documents across working, published, and archived stores. You'll provide expert guidance to teams across KBS Maritime, helping them manage their information in line with industry best practice. From processing digital content into the KBS Common Data Model (CDM) to maintaining metadata quality and supporting document control, your work will help protect critical asset documentation and ensure compliance with defined policies.

You’ll collaborate closely with stakeholders, building trusted relationships with information owners, stewards, and users to centralise unstructured data and embed best practice across the organisation. You’ll also advise teams on documentation requirements, support quality assurance activities, and ensure information security standards are met, especially when documents are shared externally. Furthermore, this role will be vital in driving consistency, improving data integrity, and enabling smarter information management across the business.

You'll Have:

You’ll bring hands‑on experience with document management tools like SharePoint and have previously worked as a Document Controller in facilities management or construction environments using modern, BIM‐19650‑compliant systems. Your understanding of documentation standards (particularly ISO19650) will enable you to apply best practice methodologies confidently across varied information sets.

Alongside your technical expertise, you’ll be skilled in providing advice and support to both internal teams and clients on all aspects of documentation management. Proficiency in Excel and Word will support your day‑to‑day tasks, while your ability to manage metadata, ensure data integrity, and navigate complex systems will make you a trusted resource in driving effective information governance.

About you:

As a confident and approachable professional, you’ll build rapport easily and take time to explain technical requirements clearly. By applying procedures with flexibility, you’ll communicate with clarity, and actively listen to others, creating strong, respectful relationships across teams. With a keen analytical mindset and an organised approach to planning, you remain composed under pressure and consistently drive for improvement, even when faced with challenges. Also, your initiative and alignment with company values make you a trusted and influential presence in the workplace.

Additionally, you’ll be comfortable working independently and can confidently challenge non‑conformance when needed. With a understanding of the long‑term vision for asset data management, you’ll contribute to its delivery by modelling best practices and helping others adopt them.

You’ll get:

• A competitive salary
• 25 days holiday plus bank holidays (pro rata on successful start date)
• Enhanced pension scheme
• Life assurance
• Access to our internal benefits and discounts programme for all colleagues
• Cycle to work scheme
• Group income protection
• Flexible parental benefits (if applicable)
• Access to our internal employee assistance network, giving you the opportunity to reach the heights of success within your new position.
• Continued professional career development
• Kudos reward opportunities (internal achievements scheme)
• Occupational Health & Wellbeing Services
• 50% off entry into the Historic Dockyard

Application process:

Applications are urged to apply prior to the advertising closing date of Friday 9th January.

About Us:

At KBS Maritime, we’re not just another company – we’re an exciting and dynamic joint venture between industry leaders BAE Systems and KBR. Our team is dedicated to providing Asset Management, Infrastructure Management, Energy Solutions and alongside services at His Majesty’s Naval Base Portsmouth (HMNBP), the beating heart of the Royal Navy.

With almost two‑thirds of the Royal Navy’s surface ships stationed at HMNBP, working with KBS Maritime means being at the forefront of innovation and progress. We operate in a unique and fascinating environment, with a mix of historic dockyards and cutting‑edge infrastructure that’s unlike any other.

By delivering state‑of‑the‑art solutions to the Royal Navy, KBS Maritime offers the chance to work on projects that make a real difference to the safety, security, and sustainability of the UK’s National Defence and Security. But it’s not just about the work – we believe in the value of our people. We have the ethos of a small business, which means we value and empower our team members to succeed.