Image Transfers Administrator

NHS; England; Hybrid; GBP 26,000 - 32,000; Full time

Job summary

A leading healthcare provider is seeking an Image Transfers Administrator to facilitate timely access to medical imaging, crucial for patient care. The role involves transcribing data and coordinating between various healthcare professionals and systems. Ideal candidates will possess strong computer skills, attention to detail, and a background in the NHS. This position offers opportunities for hybrid working after training completion and requires excellent organisational and communication capabilities.

Benefits

Flexible working arrangements

Opportunity for home working post-training

Qualifications

• Experience of transcribing critical information/data.
• Ability to manage workload without close supervision.
• Filing system experience (computerised or manual).
• Experience in an NHS or health sector organisation.

Responsibilities

• Provide timely access to medical imaging for patient care.
• Support clinical services by managing medical imaging transfers.
• Participate in home working rota post-training.

Skills

Excellent computer skills

Attention to detail

Communication skills

Organisational skills

Education

Good standard of education (GCSEs or NVQ2)

Tools

Microsoft Office (Excel, Word, Outlook)

UHNM hospital information systems (EPR/CRIS/IEP)

Job description

Go back University Hospital of North Midlands NHS Trust

Image Transfers Administrator

The closing date is 11 January 2026

University Hospitals of North Midlands is currently unable to provide sponsorship this role. This is in accordance with UKVI guidelines and legislation, as these roles do not meet the skill nor salary threshold for sponsorship. If you hold a graduate visa, you are welcome to apply for this role however it is important to note that UHNM will be unable to offer sponsorship at the end of your graduate visa, you must also have at least six months until your graduate visa expires at the start of your employment for training and operational reasons.

An exciting opportunity has arisen to join an established team as an Image Transfers Administrator. The successful candidate will be part of a small team who play an instrumental role in supporting decision making in both emergency and planned care at UHNM, as well as supporting patients transferring to other organisations as part of their care package.

Main duties of the job

This critical role sits within the IM&T Directorate and focuses on the availability of medical imaging for the organisation and wider health economy. The successful candidate will be expected to work 37.5 hours per week Monday - Friday. Primary base for this role is at Royal Stoke University Hospital, however whilst rare, there may be occasions where the candidate would need to rotate to County Hospital.

On top of the many benefits of working for the NHS, Image Transfers Team also participate in a home working rota, which the successful candidate will be able to enjoy after initial training is complete.

The Image Transfers Administrator is an office-based role that supports the clinical services of the hospital by providing timely access to medical imaging from a variety of sources; this is essential for efficient and effective patient care, therefore the successful candidate will be making a real contribution to the patient journey. The duties will bring the successful candidate into contact with a wide range of clinicians, MDT co-ordinators and secretarial staff from multiple hospitals and healthcare organisations.

Image transfers to and from the Trust are completed using IT systems and the successful candidate would need to be proficient at using several specialist IT systems in the course of their role, full training in these systems will be provided.

About us

The University Hospitals of North Midlands Trust is a tertiary centre for many services and, as such, we treat patients from a wide geographical area.

University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. We serve around three million people and we're highly regarded for our facilities, teaching and research.

The Trust has around 1,450 inpatient beds across two sites in Stoke-on-Trent and Stafford. Our 11,000 strong workforce provide emergency treatment, planned operations and medical care from Royal Stoke University Hospital and County Hospital in Stafford.

We are the specialist centre for major trauma for the North Midlands and North Wales. We have put together a wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their potential. Our goal is to be a world-class centre of achievement, where patients receive the highest standards of care and the best people come to learn, work and research.

Investing in the health and wellbeing of our staff is really important to us. We offer a range of options for our staff to help maintain a good work-life balance including full time, part time hours and bank hours. We are also committed to offering flexible working wherever we can and where relevant to the role and the service, agile working. You can select your preferences upon application.

Job responsibilities

For further information on this vacancy, please see the attached Job Description and Person Specification or contact the Hiring Manager.

Person Specification

• Good standard of education (GCSEs or NVQ2) or equivalent experience

Experience

• Experience of transcribing critical information / data from source onto documents/on line systems
• Managing own workload without close supervision and able to multi-task, prioritising multiple deadlines
• Computerised or manual filing systems
• Experience of working within a NHS or health sector organisation

Skills, Ability & knowledge

• Excellent computer skills, including knowledge of Microsoft Office package i.e. Excel, Word and Outlook
• Understanding the importance of attention to detail and Data Quality
• Able to communicate routine information with a wide range of staff at local and national level
• Diplomacy/empathy in negotiation at all levels
• Able to use own initiative to resolve routine problems
• Excellent organisational skills, including diary management and telephone
• Evidence of accuracy and attention to detail within application
• Knowledge of UHNM hospital information systems e.g. EPR/ CRIS/ IEP
• Medical Terminology

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

University Hospital of North Midlands NHS Trust