HR Data Administrator

Notting Hill Genesis; Greater London; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A housing association in London is seeking an HR Data Administrator to provide proactive and efficient administration services. In this hybrid role, you will process staff changes in our HR Information System, organize training sessions, and respond to inquiries professionally. Candidates should have effective PC skills, particularly in Microsoft Excel, and demonstrate a strong attention to detail. The position offers a competitive benefits package and opportunities for professional development.

Benefits

Excellent annual leave allowance

Generous pension scheme

Health cash plan

Interest-free loans

Life Assurance x 4 annual salary

Qualifications

• Ability to follow set processes and manage high-volume tasks.
• Experience in database management and administration processes.

Responsibilities

• Process staff changes in the HR Information System (iTrent).
• Produce letters and forms as needed.
• Organize training sessions and ensure resource availability.
• Respond to inquiries in a professional manner.

Skills

Task oriented

Effective PC skills

Attention to detail

Tools

Microsoft Excel

Job description

Job Introduction

Do you enjoy working with systems, data and administration? Would you enjoy the challenge of working in a fast paced HR Team?

We’re looking for a detail-oriented HR Data Administrator to deliver a proactive and efficient administration service. You’ll play a key role in supporting HR operations and the Talent and Learning team, ensuring compliance, and providing a customer-focused experience for colleagues and managers.

As a HR Data Administrator, you will need to be able to work accurately and follow complex instructions laid down in the training manuals and guides, and input and maintain data into our systems in both an accurate and timely manner. Experience of data entry would be a bonus but is not essential as we will train you, but your attention to detail is a must.

Responsibilities

• Accurately processing staff changes in our HR Information System (iTrent).
• Producing letters / forms.
• Creating and running reports.
• Updating spreadsheets.
• Responding to enquiries professionally, providing clear and accurate information to colleagues and managers.
• Organising and setting up training sessions, ensuring resources and materials are ready for smooth delivery.

You will also assist in the maintenance of a number of HR email inboxes.

Essential Qualifications

• Task oriented with the ability to accurately follow set processes and deal with a high volume of work.
• Have the ability to manage your workload independently, but also stick to timescales set by the team.
• Have effective PC skills; especially Microsoft Excel.

Desirable Qualifications

• Experience of data entry on a complex / bespoke database system (such as iTrent) would be advantageous. Full training will be provided.
• Experience of administration within a compliance delivery environment.

Hybrid Arrangements

Hybrid arrangements – currently at least three days a week in our main office but more may be needed depending on work and interactions required.

Benefits

• Excellent annual leave allowance and flexible working opportunities (qualifying period may apply).
• Generous pension scheme.
• Enhanced maternity, paternity, and adoption pay in addition to statutory entitlements (qualifying period may apply).
• Employee assistance - free confidential advice and counselling services provided by independent specialist organisations.
• Health cash plan.
• Staff discounts - we give our staff access to discounts at hundreds of major retailers, gyms, restaurants, entertainment, days out, insurance, and much more.
• Interest free loans - season ticket loan, tenancy deposit loan, and training loan.
• Cycle to work scheme.
• Life Assurance x 4 annual salary.

All about Us

Notting Hill Genesis is a not-for-profit organisation providing affordable homes for Londoners and it is now one of the largest housing associations in London. We are both a landlord and a developer, with more than 65,000 existing homes and 10,000 more in our pipeline and we employ around 1,800 employees.

Diversity and Equality

We welcome applications from everyone. We actively monitor the diversity of our workforce and strive to show equal representation throughout all levels of the organisation. We are a Stonewall Diversity Champion, a Disability Confident employer amongst other diversity commitments.

Selection Process

Step 1: If you are interested, please send your application now! Closing date is 5 January 2026.

Step 2: Successful candidates will be asked to do an assessment as part of the interview process.

Step 3: Successful candidates will be invited to interview at our Kings Cross office on the 16 January 2026.

Please submit your CV and supporting statement. Please note a supporting statement is not a cover letter. Your supporting statement (about 500 words long) should cover the following:

• Your experience of working with databases / systems (please tell us about your iTrent experience if you have it, and what you think you would do to pick it up if you don’t)
• Your experience working in administration (please give us examples of work that’s gone well and why and how you ensure your work is accurate)
• Why you’re the ideal candidate for this role taking into consideration the Role Profile
• If you wish to work part time please state the hours and days you are available

Please apply for this role online. If you are not able to apply online or if you have any reasonable adjustment requirements arising from a disability or medical condition to fully participate in the recruitment process, please discuss this with our hiring team via [e-mail].

This role is not eligible for sponsorship.

Should a redeployee apply for this role, their application will be considered before any others.

NHG reserves the right to close this vacancy early if we receive sufficient applications for the role, so we advise you to submit your application at your earliest opportunity.