HR Coordinator

Rettie; City of Edinburgh; On-site; GBP 30,000 - 40,000; Full time

Job summary

A growing property company in Edinburgh seeks an HR Coordinator. This role involves managing the HR processes, maintaining HRIS data accuracy, and supporting the employee lifecycle from recruitment to payroll. The ideal candidate should have HR administrative experience, be detail-oriented, and possess strong communication skills. This is a part-time or full-time position, with opportunities to contribute to various HR projects, enhancing your skills in a supportive environment.

Qualifications

• Experience in HR administration with high attention to detail.
• Proficient in handling data and HR systems.
• Willingness to learn employment law and HR practices.

Responsibilities

• Serve as the first point of contact for HR queries.
• Manage employee lifecycle administration.
• Prepare HR documents such as contracts and offer letters.
• Coordinate recruitment activities and maintain employee records.
• Assist with monthly payroll changes and produce HR reports.
• Get involved in HR projects.

Skills

Organizational skills

Detail-oriented

Communication

HRIS knowledge

Problem-solving

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

HRIS systems

Job description

Key details

Location: Edinburgh

Department: Operations (HR Compliance Marketing & IT)

Reports to: HR Business Partner

Hours of Work: Part-Time (a minimum of 25 hours per week over 4 or 5 days) or Full-Time (37.5 hours – 9:00am to 5:30pm Monday to Friday)

About the role

We’re looking for an HR Coordinator to join our team and make sure our HR processes run smoothly and efficiently. This is a varied role where you’ll provide support across the whole employee lifecycle from recruitment and onboarding through to payroll and reporting.

A central part of the role will be maintaining and optimising our HR system (Personio). You’ll take ownership of keeping data accurate, stay on top of system updates and help us make sure we’re making the most of its features.

You’ll be working alongside and supporting two HR Business Partners. This is a great opportunity to get involved in all areas of HR and build your experience in a collaborative and supportive environment.

About you

You might be an experienced HR Administrator ready for your next step or already working as an HR Coordinator and looking to broaden your experience.

You’ll thrive in this role if you

• Are highly organised and detail-focused with a methodical approach to managing processes
• Have a strong working knowledge of HRIS systems (experience with Personio would be a bonus)
• Communicate clearly and confidently building strong relationships at all levels
• Enjoy balancing day-to-day tasks with opportunities to contribute to projects
• Like to find ways of doing things better

Key responsibilities

• Be the first point of contact for HR enquiries providing advice or escalating where needed
• Manage administration across the employee lifecycle including onboarding benefits and offboarding
• Prepare HR documentation including contracts offer letters and changes to terms and conditions
• Coordinate recruitment activity: posting adverts arranging interviews liaising with candidates and supporting hiring managers
• Maintain and update employee records and the HR system ensuring data accuracy
• Act as HR system super user helping colleagues with queries and spotting opportunities for improvements
• Prepare monthly payroll changes by providing accurate timely information to the payroll team
• Produce HR reports and assist with data analysis
• Schedule and record employee training
• Get involved in annual and ad-hoc HR projects

Key requirements

• Previous experience in an HR administrative role where high attention to detail is required
• Experience in working with data and systems.
• Ability to deal sensitively and appropriately with confidential information.
• A willingness to continually learn and expand your knowledge of employment law HR practices policies and procedures.
• Competent in the use of Microsoft packages including Word Excel and PowerPoint.

Competencies

• Customer Focus
• Communication
• Collaboration
• Problem Solving & Innovation
• Planning & Organising
• Positive Mindset

About us

When you join Rettie you’ll discover the difference you can make. We’re a growing and ambitious company but at our foundations we have a family feel. We care about our people; we want them to prosper and realise their potential. We are proud that our values of Teamwork Determination Dependability and Ambition guide our actions and behaviours towards our clients and each other daily. Based on these values we aspire to cultivate and grow diverse capable teams in an environment which will help you realise your career potential.

Key Skills

• Employee Relations
• ATS
• Workers’ Compensation Law
• Benefits Administration
• HRIS
• Payroll
• Employment & Labor Law
• ADP
• Administrative Experience
• Human Resources
• Recruiting
• Workday

Employment Type: Full-Time

Experience: years

Vacancy: 1