HR Administrator

Keech Hospice Care; Streatley; On-site; GBP 20,000 - 25,000; Part time

Job summary

A charitable organization is seeking a part-time HR Administrator on an eighteen-month fixed-term contract. This role involves providing administrative support across recruitment, onboarding, and HR operations while ensuring compliance with UK employment legislation. Candidates should have strong organizational skills and a proactive attitude. Training will be provided, and the position supports a values-driven environment making a meaningful impact.

Qualifications

• Experience of working within an HR environment.
• Experience of staff recruitment processes.
• Meticulous and accurate with excellent attention to detail.

Responsibilities

• Responsible for administration of all transactional HR activities.
• Assist with the administration of the recruitment process.
• Prepare onboarding packs and deliver HR Welcome Meetings.

Skills

Organisational skills

Attention to detail

Communication skills

Proactive approach

Computer literacy

Education

GCSE or equivalent in English Language and Maths

CIPD or equivalent HR qualification

Tools

Microsoft Office (Excel, PowerPoint)

HR databases

Job description

An exciting part-time opportunity has arisen for the position of HR Administrator at Keech Hospice on an eighteen-month fixed-term contract. You will work 22.50 hours a week across three days (Monday, Tuesday, Wednesday)This is a vital role in supporting the employee experience and you will be responsible for providing confidential and professional administrative support across recruitment, onboarding, HR systems, records management, and general day-to-day support. This varied role suits someone who is proactive and highly organised, with a keen eye for detail and a genuine commitment to providing excellent HR service to our internal and external stakeholders. The position requires compliance with our company policies, procedures, and prevailing UK employment legislation.

Main duties of the job

You will have a genuine interest in HR, and bring solid admin experience from a busy environment, with a professional, organised approach and great attention to detail. We are seeking someone who can manage multiple tasks, work to deadlines, communicate clearly, and enjoys being part of a small team. In return, well support your development and give you the chance to be part of a values-driven organisation making a real difference.For further details, please see the Job Description and Person Specification below.As an equal opportunity and disability confident leader accredited employer, we value diversity in our workplace. We appreciate the unique perspectives and experiences everyone brings, and we are committed to fostering an inclusive environment.If you require any assistance completing the application form, or would like to arrange an informal chat about the role, please contact [e-mail] successful applicant will be required to undertake a basic disclosure and barring services (DBS) check.

About us

Keech Hospice provides free specialist palliative and end of life care for people of all ages. We support adults in Bedfordshire. Children and their families in Bedfordshire, Hertfordshire, and Milton Keynes. At home, in hospice, or wherever were needed.As a teaching hospice, our exceptional people, training, and facilities are helping local communities to live and die well.

Job responsibilities

To be responsible for the administration of all transactional HR activities, processing starter and leaver administration

Assist with the administration of the recruitment process of new staff including arranging interviews, booking rooms, facilitating tests, and conducting pre-employment checks in line with the appropriate policies and procedures

Prepare interview packs for panel members ensuring all information is accurate, confirm the attendance of shortlisted candidates and post interview, ensure all paperwork is completed properly and returned to HR in a timely manner

Monitor responses to job adverts and liaise with recruiting managers

To monitor and identify recruitment opportunities in the community to increase applicant diversity

Assist on recruitment campaigns and identify opportunities to increase our reach and attract candidates from a wider audience

Prepare onboarding packs and deliver the HR Welcome Meetings to new starters

Assist with the maintenance of the personnel files ensuring all filing is carried out in a timely and efficient manner so information is kept up to date and in line with legal requirements

Assist with the management of the shared recruitment mailbox responding to internal and external enquiries in a timely manner and escalating issues where appropriate

Deliver training and support to staff on the charitys self-service systems, answering queries and identifying and implementing any upgrades or improvements

Answer the telephone and deal with HR correspondence and enquiries either verbally or in writing by composing letters where necessary

Assist with the administration of staff sickness absence, identifying trends and triggers and maintaining the database

Generate staff ID badges and maintain the database

Minute take at HR team meetings

To undertake ad hoc projects as required

Person Specification

Qualifications

• General good education, GCSE or equivalent in English Language and Maths (grade A-C or equivalent)
• CIPD or equivalent HR qualification

Experience

• Experience of working within an HR environment
• Experience of staff recruitment processes
• Knowledge of Microsoft Office packages, in particular Excel and PowerPoint
• Experience of using HR databases
• Payroll administration
• Experience of delivering presentations

Additional Criteria

• An understanding of the role of the hospice
• Understands the importance of respecting confidentiality and the Data Protection Act
• Computer literate and willingness to learn new packages if needed
• Excellent organisational and administrative skills, a self-starter
• Meticulous and accurate with excellent attention to detail
• Excellent listening and communication skills
• Confident manner and personable
• Ability to work both within a team and independently without supervision
• Calm and approachable
• Ability to work under pressure and manage competing priorities in a busy working environment
• Process driven

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.