HR Administrator

2i Recruit Ltd; Guildford; On-site; GBP 28,000 - 35,000; Full time

Job summary

A recruitment agency in Guildford is seeking an experienced HR Administrator to support their HR function. This role is focused on administrative tasks throughout the employee lifecycle, including recruitment, payroll, and employee records management. The ideal candidate will have a minimum of 2 years of HR experience, excellent organisational skills, and proficiency in Microsoft Office. This position offers an excellent opportunity for career growth within a supportive environment.

Benefits

5 weeks annual leave plus 3 days over Christmas

All UK bank holidays off

6% employer pension contribution

Qualifications

• Minimum 2 years' experience in an HR administration or support role.
• Strong organisational and time management skills.
• Confident communication and interpersonal skills.

Responsibilities

• Prepare initial contracts of employment.
• Lead and manage end to end recruitment.
• Work collaboratively with the financial controller for payroll.

Skills

Organisational skills

Communication skills

Attention to detail

Time management

Interpersonal skills

Education

A level or equivalent

Tools

Microsoft Office (Word, Excel, Outlook)

HR systems

Job description

Overview

HR Administrator - Guildford

Our client is seeking a highly organised and detail-oriented HR Administrator to support our clients busy and dynamic HR function. This is an excellent opportunity for someone with a solid foundation in HR administration who is looking to build a long-term career in a professional and supportive environment. This role is ultimately to support the Head of HR with effective and efficient admin support for the employee lifecycle with a focus on recruitment, payroll, employee records and operational HR administration.

Benefits

• 5 weeks' annual leave plus 3 additional days over Christmas
• All UK bank holidays off
• 6% employer pension contribution

Responsibilities

• GENERAL AND ADMINISTRATION
  • Prepare initial contracts of employment
  • Coordinate induction arrangements with relevant staff for new starters
  • Ensure staff training records are up to date
  • Liaise with line managers to ensure all staff appraisals are completed in a timely fashion
  • Absence monitoring for all staff and preparation of management information reports
  • Provide minute-taking support as required
  • Assist the HR lead with external compliance-related matters
  • Support with the accurate completion of required workforce data returns
  • Participate in staff meetings, training, and other organisational functions as required
  • Keep up to date with changes in employment legislation, guidance, and good practice
  • Engage actively in the performance review process, including evaluating own professional performance and engagement in learning and development
• RECRUITMENT
  • Lead and manage end to end recruitment
  • Partner with hiring managers to understand their needs and create job descriptions of the highest quality to attract suitable candidates
  • Organise interview schedules and support logistical arrangements to ensure a smooth candidate experience
• PAYROLL
  • Work collaboratively with the financial controller to ensure an efficient payroll process
  • Support the preparation of monthly payroll processes including checking and inputting of timesheets, new starters, contract changes and leavers, pay increments and changes to allowances and other salary adjustments
  • Undertake appropriate salary calculations for starters, leavers, maternity pay, etc.
• EMPLOYEE RELATIONS
  • Support the Head of HR with key tasks relating to employee relations including administrative support in relation to investigations, formal disciplinary and grievance meetings as required

Experience and Skills Requirements

• Minimum 2 years' experience in an HR administration or HR support role
• Strong organisational and time management skills, with excellent attention to detail
• Confident communication and interpersonal skills
• Discreet and professional when handling sensitive information
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable working with HR systems
• Educated to A level or equivalent

What You'll Bring to the Table

• Professional manner and approach
• Proven tact and diplomacy in dealing with a range of people
• High degree of discretion
• Ability to manage multiple stakeholders and build positive relationships
• Ability to work independently and as part of a team
• Promote and uphold the values and ethos of the organisation
• Adhere to all organisational policies, procedures, and risk assessments

Desirable

• Experience in education, legal, or professional services sectors
• CIPD Level 3 or higher (or currently working towards it)
• Be familiar with and ensure employment related policies and procedures are applied consistently
• Promote and uphold the ethos of the organisation
• Perform any other tasks as reasonably required

If you have not been contacted within five working days, then unfortunately on this occasion your CV has not been shortlisted