HR Administrator

NHS; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A public health organization in London is seeking an HR administrator to coordinate recruitment and manage employee records. The ideal candidate should have a CIPD Level 3 qualification and at least 2 years of HR administration experience, particularly in NHS or public sector settings. This role requires excellent communication and multi-tasking skills, alongside proficiency in IT systems and office software. The successful applicant will help promote equality and ensure a supportive workplace atmosphere.

Qualifications

• Minimum of 2 years extensive HR administration experience, preferably in the NHS or public sector.
• Experience producing employment documentation and managing payroll-related changes.

Responsibilities

• Coordinate recruitment processes and manage onboarding.
• Support with HR initiatives and maintain employee records.
• Promote equality and diversity in the organization.

Skills

Communication skills

Administration skills

Multi-tasking

IT skills

Education

CIPD Level 3 qualification

Tools

HR IT systems

Office software

Job description

Job Description

The post-holder will have superb communication and administration skills and good self-motivation. The post holder will be able to handle written and verbal employee queries with the utmost confidentiality. Responsibilities may include but are not limited to drawing up HR documents, corresponding with recruitment agencies, updating company policies and ensuring that they comply with UK legislation. The post holder should have good experience in HR administration, be proficient in IT skills, and be able to deal with a variety of responsibilities, work well under pressure, use their own initiative and stay calm in tense situations. The post holder should be approachable, fair, have good multi-tasking skills and be able to attend training sessions if needed. This will entail ensuring staff have the right balance of skills and experience and ensuring that training and development are available for colleagues to enhance their performance and skills to achieve the organisation’s business aims. The post holder will recruit, support and develop talent through developing policies and procedures.

Main duties of the job

• Be actively involved in the recruitment process by posting ads and managing the hiring process, checking Right to Work information.
• Coordinate the onboarding process, including Disclosure & Barring Service (DBS) check processing, contacting applicants references and compiling compliance documents as required.
• Be a focal point for line managers and support with finding agency cover for various roles across IGPF.
• Develop induction, training and development programs.
• Promote equality and diversity as part of the culture in the organisation.
• Support the development and implementation of HR initiatives and systems.
• Support management in disciplinary and grievance issues.
• Maintain employee records according to policy and legal requirements.
• Computer/data entry and session allocation with particular attention to rota software.
• Undertake a wide range of administrative duties including ensuring information is managed correctly, filed and followed up accordingly.
• Have a working knowledge of office software and hardware, e.g. photocopier, fax, patient information system.
• Drawing up plans for future employment hiring procedures and goals.
• Build strong relationships at all levels to influence and engage staff.
• Liaise with and inform the payroll team about changes to payroll and ensure accurate records are updated on HR systems and employee files.

You Will

• Hold a CIPD Level 3 qualification or be working towards one.
• Have a minimum of 2 years of experience working within NHS or Public Sector.
• Extensive administrative experience within HR.

Confidentiality

In the course of seeking treatment, patients entrust us with or allow us to gather sensitive information. They have the right to expect that staff will respect their privacy and act appropriately. In performing duties, the post-holder may have access to confidential information relating to patients, carers, staff and the Federation. All such information is to be regarded as strictly confidential and may only be divulged to authorised persons in accordance with Federation policies and procedures.

Health & Safety

• Promote and maintain health, safety and security as defined in the Federation Health & Safety Policy.
• Identify risks in work activities and undertake actions to manage those risks.
• Make effective use of training to update knowledge and skills.
• Use infection control procedures and maintain work areas in a tidy and safe condition.

Equality And Diversity

• Support equality, diversity and the rights of patients, carers and colleagues.
• Respect privacy, dignity and beliefs of patients, carers and colleagues.
• Behave in a welcoming, non-judgmental manner and respect circumstances, feelings, priorities and rights.

Personal/Professional Development

Participate in training programmes as part of employment, including an annual performance review and ongoing development.

Quality

• Maintain quality within the Federation and raise issues of quality and risk as appropriate.
• Assess own performance and take accountability for actions.
• Contribute to team effectiveness and collaborate with other agencies to meet patient needs.
• Manage time, workload and resources effectively.

Communication

• Communicate effectively with team members, patients and carers.
• Provide appropriate communication methods aligned to stakeholders’ needs.

Qualifications and Experience

Essential: CIPD qualification level 3 or relevant HR experience; at least 2 years HR administration experience; experience producing employment documentation; experience using an HR IT system; experience in a public sector setting; ability to plan and organise payroll-related changes and letters.

Desirable: experience in a healthcare setting; experience with BrightHR and Bluestream; knowledge of employment law; CIPD level 5.

Employer details

Islington GP Federation, Unit 16-18 The Studios, Hornsey Street, Holloway, London, N7 8EG.