HR Administrator

HealthHarmonie; Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A dynamic healthcare organisation in Birmingham is seeking an HR Administrator to manage a variety of HR functions. The successful candidate will support the employee lifecycle, ensure compliance with HR regulations, and maintain core HR data. Strong organisational and communication skills are essential, along with proficiency in HR processes and MS Excel. This role is crucial for the seamless operation of human resources functions.

Qualifications

• Proven experience as an HR Administrator or in a similar HR Support role.
• Strong knowledge of HR processes and regulations.
• Excellent organisational skills.

Responsibilities

• Support administrative tasks from end to end of the employee lifecycle.
• Maintain employee data within HRIS.
• Coordinate employee welfare checks and communications.

Skills

HR processes knowledge

Attention to detail

Communication skills

Organisational skills

Data processing

MS Excel proficiency

Job description

About Medinet Group: Medinet Group is a dynamic healthcare organisation dedicated to delivering high-quality clinical services across the UK. Our integrated businesses - Medinet (insourcing), HealthHarmonie (community specialist services), and HealthHarmonie Minds (mental health and wellbeing services) - work collaboratively with NHS and healthcare partners to enhance patient care, reduce waiting times, and drive innovation in healthcare delivery.

We are seeking a detail-oriented and organised HR Administrator to join our team and take ownership of a wide range of administrative responsibilities. As a key member of our HR team, you will play a vital role in ensuring the seamless operation of our human resources functions. This role will be based on-site at our Head Office in Edgbaston, Birmingham.

Responsibilities

• Supporting with administrative tasks from end to end of the employee lifecycle. This includes but not limited to;
• Set-up and maintenance of employee accurate data within HRIS
• Schedule and coordinate employee welfare checks, reporting any escalations to the HR Advisor/ HRBP
• Gathering end of month employee information including, probation review data/ performance review data/ absence review data and acknowledgement of leavers
• Handling amendments to employment contracts, communicating any changes appropriately to appropriate departments
• Sharing employee lifecycle updates to the wider HR Team including maternity/ paternity information/ occupational health information and
• Facilitating a smooth exit process for departing employees, processing paperwork and ensuring a positive transition
• Manage the selection process of employee benefits ensuring these are logged within HRIS and shared with the finance team where appropriate
• Ensure compliance with data protection regulations and confidentiality standards
• Coordinating and facilitating annual appraisals in line with organisational and regulatory standards
• Generating various HR reports for multiple stakeholders and senior leadership team and supporting in the departmental end of month reporting processes.
• Collaborate with the finance department to ensure accurate and timely processing of payroll
• Providing timely and accurate assistance with day-to-day HR administration queries received through the HR email inboxes inline with the SLA whilst tackling ad-hoc tasks efficiently
• Plan, prepare and distribute employee communications that align to the organisations planned annual communication plan
• Work with internal stakeholders to develop branded communications for internal sharing

About You

• Proven experience as an HR Administrator or in a similar HR Support role experience
• Strong knowledge of HR processes and regulations, with a focus on compliance, workforce management and onboarding
• Proficient in MS packages including Excel.
• Strong attention to detail and accuracy in data processing
• Excellent organisational skills to manage and prioritise tasks effectively
• Ability to work independently and meet deadlines while maintaining high-quality output
• Strong communication skills to collaborate with team members and other stakeholders