Health & Safety Administrator

University of Nottingham; Nottingham; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A respected educational institution in Nottingham is seeking a Health and Safety Administrator to provide crucial administrative support within their growing Health and Safety team. This full-time role is fixed-term until December 31, 2025, with a potential extension. Responsibilities include supporting advisors, coordinating training programs, and maintaining databases. The successful candidate will possess extensive IT skills, strong relationship-building abilities, and a commitment to high-quality service, working in a supportive and inclusive community.

Benefits

27 days annual leave plus 5 University Closure days

Contributory pension scheme

Opportunities for training and career progression

Qualifications

• Extensive IT skills including Outlook, Word, Excel, SharePoint and Teams.
• Able to build working relationships within department and with external suppliers.
• Ability to independently resolve complex queries.
• High level of customer service while meeting deadlines.
• Accuracy, reliability, and willingness to learn new skills.

Responsibilities

• Support Health and Safety Advisors with administrative tasks.
• Respond to internal and external queries providing advice.
• Coordinate Health and Safety training programme.
• Monitor budgets and raise purchase orders.
• Maintain databases and support events and projects.

Skills

Extensive level of IT skills including MS Office

Ability to build working relationships

Ability to work independently

High level of customer service

Accuracy and reliability

Job description

Description

We currently have an exciting opportunity for a Health and Safety Administrator to join the growing Health and Safety team on a fixed term basis til 31st December 2025 with the potential of extending the employment after this date.

We are seeking an enthusiastic team worker who can work independently and as part of a team. You will be friendly proactive and the successful candidate will possess excellent planning, organisation and communication skills.

The role holder will work together with colleagues to provide administrative support and ensure day-to-day operational needs are met.

As an Administrator you will :

• Support the Health and Safety Advisors with administrative tasks
• Receive and respond to internal and external queries providing advice and resolving both simple and complex issue queries
• Support the coordination of the Health and Safety training programme including booking of rooms, ordering catering and scheduling on the internal short courses website
• Monitor budgets and raise purchase orders for the team.
• Maintain databases
• Support events and projects

You will bring :

• Extensive level of IT skills including MS Office suite (e.g. Outlook, Word, Excel, SharePoint and Teams)
• Ability to build working relationships within the department, contacts around the University and external suppliers
• Ability to work independently to resolve complex internal and external queries.
• Provide and maintain a high level of customer service whilst working to deadlines.
• Accuracy, reliability and a willingness and adaptability to learn new skills and procedures.

Why work for us

• 27 days annual leave entitlement with an additional 5 University Closure days and Bank Holidays
• A benefits package including a contributory pension scheme and the opportunity to take advantage of salary sacrifice options enabling you to save money on childcare, shopping and services.
• We are committed to staff development through the provision of training, continued support and career progression opportunities.

The post is offered on a fixed term contract until 31st December 2025 on a full time (36.25 hours per week) basis with a potential to extend after this date. The role is offered with a hybrid approach with a minimum of three days in the office subject to operational needs.

Application Instructions :

The Careers and Employability Service supports student and alumni to make choices about their future after their studies. To support you every step of the way the team can help you to:

• ace the recruitment process providing advice on CV writing and interview preparation
• explore a wide range of careers areas through web resources and sector events
• connect with employers with vacancies through careers fairs
• generate career ideas if you're not sure what you want to do
• develop the skills you need to be successful in the workplace

Go to the Careers and Employability Service website to find out more.

Our University is a supportive inclusive caring and positive community. We warmly welcome those of different cultures, ethnicities and beliefs – indeed this very diversity is vital to our success, it is fundamental to our values and enriches life on campus. We welcome applications from the UK, Europe and from across the globe.

Further information :

The University of Nottingham will ask you whether you have any unspent criminal convictions as part of our pre‑assignment checks. If the position you are applying for is exempt from the Rehabilitation of Offenders Act 1974 you will be asked to confirm both spent and unspent convictions at the point of offer. Examples of such posts include clinical medical and allied health roles, roles involving childcare services. A DBS check may also be required.

The University will only use information relating to criminal convictions where the law allows us to do so in line with our Data Protection Policy. Personal data relating to criminal convictions will be retained confidentially and securely and access to that data will be strictly controlled. More information relating to the manner in which we process your personal data is located within our privacy notice for staff, job applicants and others working at the University. Information about your rights relating to the use of your personal data can be found within our website privacy notice.

What next? To apply for this vacancy please click Apply Now to complete your details.

Please contact for further information. Please note that applications sent directly to this email address will not be accepted.

Required Experience :

Unclear Seniority

Key Skills

Anti Money Laundering, Food Service, AED, Beauty And Fashion, Accommodation, HTML

Employment Type : Full‑Time

Experience : years

Vacancy : 1