Grants Administrator

Candidate Source; United Kingdom; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A charity organization in the UK is looking for a Grants Administrator to ensure the smooth delivery of grant-making programmes. Responsibilities include providing administrative support, liaising with stakeholders, managing inquiries, and maintaining records. Candidates should have a Level 2 in Business Administration or equivalent experience, excellent IT skills, and strong English communication abilities. This part-time position offers up to £15 per hour, depending on experience, with flexible working arrangements.

Qualifications

• Minimum Level 2 qualification in Business Administration or substantial administrative experience in a similar sector.
• Strong IT skills including Microsoft Office Suite.
• Excellent verbal and written English.
• Ability to meet deadlines and prioritize work.

Responsibilities

• Provide responsive administrative support to grant-making programmes.
• Liaise with finance and marketing teams to ensure a seamless process.
• Be the first point of contact for applicants and manage inquiries.
• Prepare communication materials and manage reporting from grant recipients.
• Maintain accurate records for applications and evaluations.

Skills

Customer service

Microsoft Office Suite proficiency

Experience with grant management software

Education

Business Administration Qualification at Level 2

Tools

Salesforce

Job description

A grant-awarding charity helping local voluntary and community groups is looking for a Grants Administrator to play a crucial role in the smooth and efficient delivery of the Foundation's grant-making programmes.

You will be providing comprehensive administrative support for the entire process from the initial application stage, assisting with the application process, reviewing applications for eligibility, and liaising with applicants, to the final reporting and evaluation.

Working 15-20 hours per week, either in the Broseley office or from home, you will receive circa £15 per hour, depending on experience.

Responsibilities

• Providing efficient responsive administrative support to the endowment and flow through programmes. Prioritising work effectively and as directed by the Chief Executive Officer.
• Liaising closely with finance, marketing and other business colleagues and stakeholders to ensure a seamless process, sharing stories of impact and promote success stories.
• Being a responsive first point of contact for applicants, answering inquiries via phone, email, and in person, ensuring enquiries are picked up promptly, channelled appropriately and ensuring they are acted upon.
• Providing guidance and support to applicants throughout the process, including troubleshooting technical issues with the online portal.
• Preparing and distributing communication materials, such as application guidelines and reporting templates, to grant recipients. Managing the collection and tracking of monitoring reports from recipients, ensuring timely submissions.
• Preparing and maintaining accurate records and documentation for all applications, assessments, approvals, and evaluations.
• Convening assessment panels, including scheduling, preparing documentation, and providing support during panel meetings.
• Undertaking initial quality monitoring and checks to ensure that projects meet the requirements, chasing actions with other team members and escalating any concerns or issues promptly to the Chief Executive Officer or relevant colleagues.

Qualifications

• Business Administration Qualification minimum at Level 2 - or significant experience in an administrative role, preferably within the charity or grant making sector.
• Experience working with people, providing good customer service.
• Experience of meeting deadlines and prioritising own work.
• Strong IT skills, including proficiency with Microsoft Office Suite (Word, Excel, Outlook) and experience with Salesforce or other grant management software.
• Excellent English skills both verbal and written minimum at level 2, with a professional and courteous manner when engaging with stakeholders.

To apply for this role as Grants Administrator, please click apply online and upload an updated copy of your CV.

Applications must be received by 12:00pm on #removed#, with interviews taking place week commencing 9th February 2026.

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