Grants Administrator

Candidate Source; Dawley; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A local charity in Dawley is seeking a part-time Grants Administrator to ensure effective delivery of grant-making programmes. The role involves providing administrative support throughout the application process, liaising with stakeholders, and preparing documentation. Candidates should have a Business Administration Qualification Level 2 or relevant experience, strong IT skills including Microsoft Office and Salesforce, and excellent customer service abilities. This position offers flexibility with 15-20 hours per week and a pay rate of around £15 per hour, depending on experience.

Qualifications

• Business Administration Qualification minimum at Level 2 or significant experience in an administrative role.
• Experience working with people, providing customer service.
• Strong IT skills with Microsoft Office and Salesforce.

Responsibilities

• Provide comprehensive administrative support for grant-making programmes.
• Liaise with stakeholders and promote success stories.
• Manage applications and ensure timely submissions.

Skills

Customer service experience

Strong IT skills

Good communication skills

Education

Business Administration Qualification Level 2

Tools

Microsoft Office Suite

Salesforce or other grant management software

Job description

A grant-awarding charity helping local voluntary and community groups is looking for a Grants Administrator to play a crucial role in the smooth and efficient delivery of the Foundation’s grant‑making programmes.

You will be providing comprehensive administrative support for the entire process from the initial application stage, assisting with the application process, reviewing applications for eligibility, and liaising with applicants, to the final reporting and evaluation.

Working 15-20 hours per week, either in the Broseley office or from home, you will receive circa £15 per hour, depending on experience.

As Grants Administrator, some of your responsibilities will include :

Providing efficient responsive administrative support to the endowment and flow‑through programmes. Prioritising work effectively and as directed by the Chief Executive Officer.

Liaising closely with finance, marketing and other business colleagues and stakeholders to ensure a seamless process, sharing stories of impact and promote success stories.

Being a responsive first point of contact for applicants, answering inquiries via phone, email, and in person, ensuring enquiries are picked up promptly, channelled appropriately and ensuring they are acted upon.

Providing guidance and support to applicants throughout the process, including troubleshooting technical issues with the online portal.

Preparing and distributing communication materials, such as application guidelines and reporting templates, to grant recipients. Managing the collection and tracking of monitoring reports from recipients, ensuring timely submissions.

Preparing and maintaining accurate records and documentation for all applications, assessments, approvals, and evaluations.

Convening assessment panels, including scheduling, preparing documentation, and providing support during panel meetings

Undertaking initial quality monitoring and checks to ensure that projects meet the requirements, chasing actions with other team members and escalating any concerns or issues promptly to the Chief Executive Officer or relevant colleagues.

We’re looking for a Grants Administrator with :

Business Administration Qualification minimum at Level 2 - or significant experience in an administrative role, preferably within the charity or grant making sector.

Experience working with people, providing good customer service.

Experience of meeting deadlines and prioritising own work.

Strong IT skills, including proficiency with Microsoft Office Suite (Word, Excel, Outlook) and experience with Salesforce or other grant management software.

Excellent English skills both verbal and written minimum at level 2, with a professional and courteous manner when engaging with stakeholders.

To apply for this role as Grants Administrator, please click apply online and upload updated copy of your CV.

Applications must be received by 12 : 00pm on 26.01.26, with interviews taking place week commencing 9th February 2026.