Fundraising Database Manager

PROSPECTUS; Greater London; On-site; GBP 40,000 - 45,000; Part time

Job summary

A nonprofit organization in Greater London is seeking a Fundraising Database Manager. In this part-time role, you will manage the charity's CRM and support fundraising processes, ensuring compliance with data regulations. You will need experience in CRM management and data analytics. Ideal candidates will have strong communication and problem-solving skills, with a commitment to improving operational systems. This position is essential for enhancing donor relationships and supporting the overall fundraising strategy.

Qualifications

• Experience managing a CRM in fundraising or a business context.
• Proven track record of operational improvement.
• Strong understanding of GDPR and data compliance.

Responsibilities

• Manage the charity’s CRM and oversee fundraising processes.
• Lead supporter data management and income administration.
• Support events and campaigns, tracking and reporting data.

Skills

CRM management

Data analytics

Communication skills

Problem-solving

Relationship management

Tools

Donorfy

PowerBi

Job description

Fundraising Database Manager

Our client brings joy and laughter to seriously ill children in NHS hospitals and hospices across the country. Through in‑person and virtual visits and events, the organisation's entertainers, from magicians to musicians, artists, fairies and therapy dogs, enhance wellbeing and help young patients and their families cope with the pain and anxiety of serious illness and hospitalisation. They are now looking for a Fundraising Database Manager to join their growing, values‑led team.

Permanent, Part‑time, (3 days a week, 0.6 FTE)

London (N5) – 2 days a week (Monday, Tuesday, or Thursday).

£40,000‑£45,000 FTE

The Fundraising Database Manager reports to the Chief Executive and will be responsible for managing the charity’s CRM (Donorfy) and working with colleagues to ensure the smooth operational delivery of fundraising processes and activities.

The role will lead on supporter data management and income administration, ensuring accurate and GDPR‑compliant records. This includes maintaining supporter and beneficiary databases, managing integrations between systems (including Donorfy, mondayDB and third‑party platforms).

You will oversee donation processing and income reconciliation across all fundraising streams, including Gift Aid management, Stripe integration and monthly reconciliations with Finance. You will support effective donor stewardship, alongside collaboration with the fundraising team. You will deliver data extraction, reporting and analysis, producing regular income reports, KPI dashboards, forecasts and campaign analysis to support strategic decision‑making. You will provide targeted data sets for fundraising and marketing activity, track performance, and support income planning.

You will also support events and campaigns, manage event data, registrations, sponsorship tracking and reporting, including imports from platforms such as JustGiving. Alongside this, you will ensure robust compliance, risk management and due diligence, managing consent, data retention, audits and compliant prospect research. You will play a key role in operations and stewardship, supporting major donor, corporate and trust relationships through effective systems, templates and processes, managing pipelines and moves management, and embedding fundraising best practice across the team.

To be successful in this role, you will have experience of managing a CRM, either in fundraising or in a business using client and customer data. You will be a problem‑solver, with experience of identifying and delivering on improvements for operational systems and processes.

You will have excellent communication and relationship management skills, with the ability to convey complex information to a range of stakeholders and influence at a senior level. You will have excellent IT skills, with experience of using data analytics tools within Microsoft and other software packages. You will have experience of developing and successfully embedding efficient operational processes. You will have a robust understanding of data compliance, including GDPR, PECR and the Fundraising Code of Practice. You will have a commitment to the wellbeing of children and to the organisation's vision and mission.

Desirably, you will have experience using Donorfy (CRM database) and/or PowerBi. You will have experience of integrating Donorfy with other platforms (e.g. mondayDB, MailChimp, Microsoft, payment platforms such as CAFDonate or Just Giving). You will have experience of working in a fundraising department and/or on fundraising campaigns.

How to Apply

At Prospectus we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status or pregnancy/maternity. If you have any disability and require reasonable adjustment/s to any part of the process then please contact George Cook at Prospectus.

If you feel you meet some of the criteria but not all, we really hope you’ll enquire and learn more. Prospectus can advise and support on each part of the role and hopefully your application, so we look forward to hearing from you.

To apply, please submit your CV in the first instance. Should your experience be suitable, we will arrange for a meeting to brief you on the role. You’ll then have all the information you need to formally apply. We are looking forward to connecting with you soon.