Fund Administrator

Mercia Asset Management PLC; Warwick; On-site; GBP 30,000 - 45,000; Full time

Job summary

An asset management firm based in the UK is seeking a Fund Administrator to support their investment teams in fund administration, including reporting processes, investment applications, and audit support. The ideal candidate will possess excellent organizational and communication skills, a strong attention to detail, and relevant administration experience. Candidates should be prepared to travel to various office locations as needed.

Qualifications

• Strong organizational skills and the ability to manage time effectively.
• Proficient in Excel and database use.
• Experience in administration roles required.

Responsibilities

• Co-ordinate investment applications and maintain asset management system.
• Perform anti-money laundering checks on deal parties.
• Assist in the quarterly reporting process and manage deadlines.
• Support statutory annual audit processes.

Skills

Time management

Attention to detail

Communication skills

Interpersonal skills

Microsoft Office knowledge

Database use

Education

Relevant administration experience

Tools

Quickbase

Excel

Job description

LOCATION: Based in the Henley-in-Arden or the Birmingham Office but required at times to travel to other Mercia offices.

Role

The Fund Administrator will support the investment teams in the administration of their funds, with responsibilities including but not limited to: the investment process, internal and external reporting processes, the day-to-day functioning of the funds and their investment portfolio, and collating and reporting on portfolio company data.

Reporting to the Head of Client Reporting & Fund Administration, the Fund Administrator will liaise extensively with the Fund Administration team, investment teams, Fund Principals and Managing Directors, as well as interacting with Compliance, Legal and Finance functions.

Responsibilities

• Co-ordinating all investment applications by ensuring the correct information is logged in the asset management system (Quickbase) and that this is kept up to date and accurate as applications progress.
• Performing anti-money laundering (“AML”) checks on all parties involved in new deal completions, follow-on investments, divestments and in monitoring existing portfolios.
• Co-ordinating the documentation required for the deal completion process, from inception to completion, including cash drawdowns where relevant, cash transfer and post-completion tasks, ensuring that the documentation is compliant with both Mercia’s internal processes, regulatory and other external requirements, and is appropriately collated and filed.
• Assisting in collating portfolio companies’ monthly management information and other relevant data.
• Supporting the quarterly reporting process – planning and adhering to timetables, ensuring all third-party information is collated in a timely manner, ensuring that Quickbase is up to date, supporting investment managers on maintaining the valuation models, production of the funds’ reports, liaising with Finance on quarterly accounts information.
• Managing the process to evidence the achievement of non-financial targets, monitoring progress and taking a proactive approach to collating new outputs.
• Assisting on the development, co-ordination and production of internal and external reports and analyses.
• Supporting the statutory annual audit process and any fund-specific audits, including planning timetables and ensuring that audit deliverable deadlines are adhered to.
• Co-ordinating, attending and minuting meetings as required.
• Assisting and covering Fund Administration colleagues during times of holiday or other absence.

Skills & Experience

• Excellent time management and a high level of organisation are essential requirements.
• A passion for getting things right, tenacious in pursuing a query until satisfactory resolution; scrupulous attention to detail is essential.
• Excellent communication and interpersonal skills, able to work with colleagues at all levels.
• Strong work ethic and ability to work both independently and as part of a team.
• A good working knowledge of Excel and other Microsoft Office products.
• Numerate.
• Proficient in database use.
• Previous experience in administration roles, combined with strong controls background.
• We are a collaborative team and it is important that you share our Mercia Core Values (growth focused, responsive, connected, responsible/respectful, trusted).
• You should be prepared to travel to our other Mercia offices.
• A full driving licence enabling you to drive in the UK is a desirable.
• You should have the right to work in the UK.