Float Executive Assistant

The Institute of Legal Secretaries and PAs; City of Westminster; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A prestigious law firm is seeking a skilled Float Executive Assistant to provide essential administrative support. The role involves managing court document filings, diary management, and liaising with external parties. Candidates must have at least 3 years of experience in Real Estate and Litigation, excellent communication skills, and proficiency in Microsoft Office. The position offers a competitive salary and benefits, with hybrid working arrangements.

Benefits

Life Insurance and Income Protection

Company Pension Scheme

Corporate Eye Care and Flu Vaccinations

24/7 GP Access

Discounted Gym Membership

Social events including Christmas and summer parties

Qualifications

• Minimum 3 years of experience as an Executive Assistant in Real Estate and Litigation.
• Strong understanding of legal court forms and procedures.
• Proficient in Microsoft Office with excellent typing skills.

Responsibilities

• Prepare and file court forms and documents within deadlines.
• Schedule court hearings and manage diaries efficiently.
• Assist with billing, handle invoices, and maintain communication.

Skills

Legal court forms and procedures

Typing skills (50 wpm)

Microsoft Office proficiency

Communication skills

Organizational skills

Job description

Salary Competitive, depending on experience,

Location:London - Hybrid working (3 days in the office)
Contract:Full -Time, Permanent
Hours:35hours per week(Monday to Friday, 9:30am–5:30pm, 1-hour unpaid break)
Salary:Competitive, depending on experience

About the Role

We are seeking a skilled Float Executive Assistant with experience in Real Estate and Litigation to join our well-established team at Brecher LLP, a prestigious Mayfair law firm. This role provides essential administrative and organisational support to fee earners across the firm to ensure smooth and efficient legal services.

You will be expected to manage a variety of tasks including court document filing, diary management, communication with courts, and assisting with billing. The position requires strong attention to detail, initiative, confidentiality, and the ability to work independently as well as part of a team.

Key Responsibilities

• Prepare, organise, and electronically file court forms and documents within deadlines (including CE-File)
• Schedule court hearings, depositions, and meetings
• Manage multiple diaries, ensuring deadlines are met and timely reminders are sent
• Liaise confidently with courts and external parties to obtain necessary information or results
• Process third-party and vendor invoices, including counsel’s and agents’ fees
• Perform audio and copy typing (e.g., attendance notes, letters, legal documents) with a minimum speed of 50wpm.
• Understand and assist with the document bundling process alongside paralegals and reprographics
• Order Land Registry documents as required
• Billing and Payments
• Manage telephone communications, take accurate notes and messages, and redirect calls appropriately
• File legal documents efficiently and accurately
• Maintain a professional and courteous manner at all times
• Use DocuSign

Essential Skills and Experience

• Minimum 3 years of experience as an Executive Assistant within Real Estate and Litigation legal environments
• Strong understanding of legal court forms and procedures
• Excellent typing skills with a minimum speed of 50 words per minute and high accuracy
• Proficient in Microsoft Office suite (Word, Excel, Outlook)
• Outstanding written and verbal communication skills
• Ability to prioritise tasks effectively and meet tight deadlines
• Strong organisational skills and exceptional attention to detail
• High level of confidentiality, integrity, and professionalism
• Ability to work collaboratively as part of a team and with fee earners

Personal Attributes

• Proactive, reliable, and self-motivated
• Exceptional multitasker with excellent time management
• Friendly, professional, and approachable
• Commitment to delivering high-quality support to fee earners and clients

Benefits

• Life Insurance and Income Protection
• Company Pension Scheme
• Corporate Eye Care and Flu Vaccinations
• 24/7 GP Access and Employee Assistance Programme
• Discounted Gym Membership
• Social events including Christmas and summer parties

To Apply:

Please submit your CV and cover letter detailing your relevant experience to the HR Manager: [e-mail]. Due to the volume of applications, only shortlisted candidates will be contacted