Fleet & Equip Coordinator

Optima Health; Sheffield; On-site; GBP 22,000 - 27,000; Full time

Job summary

A leading Occupational Health service provider is seeking a Fleet and Equipment Coordinator in Sheffield. This role involves coordinating equipment for clinics, managing orders, and ensuring compliance of fleet and equipment. Ideal candidates are highly organized, have a commercial mindset, and possess a valid UK driver's license. The position offers a competitive salary up to £27,000 per annum and numerous benefits, including annual leave and career progression opportunities.

Benefits

Competitive salary

25 days annual leave

Pension scheme

Health Cash Plan

Employee Assistance Programme

Cycle to work scheme

Life assurance

Clinical Training Academy

Qualifications

• Proactive, can-do attitude required.
• Experience in managing data accurately.
• Ability to make decisions under pressure.

Responsibilities

• Coordinate equipment and consumables for clinics.
• Manage orders and maintain stock records.
• Ensure all equipment is tested and compliant.
• Support new site setups and equipment training.
• Oversee fleet compliance and inspections.

Skills

Highly organised

Excellent attention to detail

Confident using IT systems

Clear communication

Ability to balance priorities

Commercial mindset

Driving with a valid UK driver's license

Education

GCSEs in Maths and English

Job description

Job Title: Fleet and Equipment Coordinator
Location: Sheffield, S9 1BY
Salary: Up to £27,000 p.a.
Contract Type: Permanent
Hours: 40 hours per week, Full time, Monday to Friday

About Us

Optima Health are the UK market leader of Occupational Health and Wellbeing services. Our heritage can be traced back to 1947 where we were pioneers in the provision of Occupational Health and have led the way ever since, bringing new and innovative solutions to employers across the UK. We can offer unrivalled clinical expertise and industry leading tailored solutions to our clients. We work with over two thousand businesses, in various industries, and our aim is to improve the health and wellbeing of the UK workforce by supporting healthy high performance in our client organisations, helping them to achieve their full potential through their people.

Optima Health not only provide an excellent package, but we also offer a structured induction and training programme in your first few weeks. We offer tailored career development and opportunities for further training and qualifications, to support you in your career journey. We are committed to making this a really great place to work, so together, we live by our values; We are one team, we do the right thing, we are shaping tomorrow, and we are never too big to care.

Role Summary

Optima Health are looking for a Fleet & Equipment Coordinator to play a vital role in supporting our operational teams. From managing equipment and consumables to overseeing fleet compliance and stock control, you'll be at the heart of ensuring our services run smoothly every single day. Role focus may vary depending on assignment and will comprise of one or more of the following:

Main Duties and Responsibilities

No two days will look the same, but you'll be responsible for things like:

• Coordinating equipment, PPE, consumables and medication so clinics and sites are always fully prepared
• Managing orders, suppliers and purchase authorisations with a keen eye on cost and quality
• Maintaining accurate equipment, asset, calibration and stock records
• Ensuring all equipment is cleaned, calibrated, PAT tested and fit for purpose
• Supporting new site and clinic setups, including equipment installation and user training
• Overseeing fleet and mobile units – MOTs, servicing, DVLA checks and inspections
• Monitoring stock levels, cold chain compliance and responding to any incidents swiftly
• Working closely with Operations, Finance, Clinical and Legal teams to keep everything compliant and efficient

Work to the Optima Health values - One Team, Do the right thing, Shape tomorrow, never too big to care.

Experience, skills and knowledge required for the role

The ideal candidate will be skilled in the following:

• Is highly organised with excellent attention to detail
• Is confident using IT systems and managing data accurately
• Communicates clearly and professionally with a wide range of stakeholders
• Can balance competing priorities and make decisions when it counts
• Has a commercial mindset and understands the importance of cost control
• Takes ownership, learns from experience and isn't afraid to roll up their sleeves
• Must be a driver with a current, valid UK driver's licence

GCSEs (or equivalent) in Maths and English are essential, along with a proactive, can‑do attitude.

What Can We Offer You?

• Competitive salary
• 25 days annual leave, plus bank holidays
• holiday scheme
• Pension scheme
• Health Cash Plan
• Career progression opportunities
• Employee Assistance Programme
• Cycle to work scheme
• Eye care test vouchers
• Flu vaccination scheme
• Employee discount scheme
• Life assurance
• Professional registrations fees paid
• Clinical Training Academy

Diversity and Inclusion

Optima Health is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All applicants meeting the minimum criteria for the role will receive consideration for employment without regard to age, gender or gender expression, disability, race or ethnicity, religion or belief or sexual orientation.