Fleet Admin Coordinator

Babcock International; Ruislip; On-site; GBP 34,000; Full time

Job summary

A prestigious defense and engineering company based in Ruislip seeks a Fleet Admin Coordinator to provide vital administrative support and drive efficiency improvements. The role includes processing repairs, liaising with customers on invoicing, and maintaining accurate records. Candidates should demonstrate strong organizational skills and be proficient in Microsoft Office. This full-time position offers a generous holiday allowance and additional benefits such as a matched pension scheme and development opportunities.

Benefits

Generous holiday allowance

Matched contribution pension scheme

Access to a Digital GP

Employee share scheme

Payment of Professional Fees

10-days special paid leave for reservists

Holiday Trading option

Volunteering leave (Be Kind Day)

Employee assistance programme

Qualifications

• Proven experience in administrative or coordination roles demonstrating strong organizational and multitasking skills.
• Professional customer-focused and adaptable approach to work.

Responsibilities

• Process rechargeable activities ensuring all repairs are captured.
• Liaise with customers on recharge submissions and resolve queries.
• Manage evidence and submissions on SharePoint for accurate records.
• Track and monitor strategic vehicles within the LFB Fleet.
• Review defect trends to minimize open slots and improve efficiency.

Skills

Customer-focused

Organizational skills

Multitasking

Education

GCSE / A-Level standard or equivalent

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Job Title: Fleet Admin Coordinator

Location: Ruislip West London

Compensation: 33195 Benefits

Role Type: Full time / Permanent

Role ID : SF69868

At Babcock were working to create a safe and secure world together and if you join us you can play your part as a Fleet Admin Coordinator at our Ruislip London site.

The role

As a Fleet Admin Coordinator youll have a role thats out of the ordinary. Youll be providing vital administrative support while driving continuous improvement initiatives that enhance efficiency and performance across the contract.

Day-to-day you'll have the following responsibilities:

• Process rechargeable activities in line with business and customer processes ensuring all repairs are captured across workshops mobile technicians suppliers and parts.
• Liaise with customers on recharge submissions resolve queries and coordinate with the finance team on invoicing requirements.
• Manage evidence and submissions on SharePoint maintaining accurate records.
• Track monitor and elevate strategic vehicles within the LFB Fleet (CSU & Aerials) to ensure operational readiness.
• Review defect trends against planned events to minimize open slots and improve efficiency.

This role is full time working 40 hours per week and is based on site at Ruislip West London.

Essential experience of the Fleet Admin Coordinator:

• Professional customer-focused and adaptable approach to work.
• Proven experience in administrative or coordination roles demonstrating strong organizational and multitasking skills.

Qualifications for the Fleet Admin Coordinator:

• Educated to GCSE / A-Level standard or equivalent qualification.
• Proficient in Microsoft Office applications (Word Excel Outlook etc.).

Security Clearance

The successful candidate must be able to achieve and maintain Standard (BPSS) clearance for this role.

Many of the positions within our company are subject to national security clearance and Trade Control restrictions. This means that your eligibility for certain roles may be affected by your place of birth nationality current or former citizenship and any residency you hold or have held. Further details are available at United Kingdom Security Vetting : clearance levels - ().

What we offer

• Generous holiday allowance
• Matched contribution pension scheme with life assurance
• Access to a Digital GP annual health check and nutritional consultations through Aviva DigiCare
• Employee share scheme
• Employee shopping savings portal
• Payment of Professional Fees
• Reservists in the armed forces receive 10-days special paid leave
• Holiday Trading is a benefit that allows UK Babcock employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement. This Window opens February through to March annually.
• Be Kind Day enables employees to take one working days paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity
• Excellent development opportunities and benefits package including an employee assistance programme supporting physical mental and financial wellbeing.

Babcock International

For over a century Babcock has helped to defend nations protect communities and build a better world. To continue we must adapt advance and be a sustainable business with a shared goal.

We are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the application and selection stages please email with the subject header Reasonable adjustments requirement. Were committed to building an inclusive culture where everyones free to thrive. We are happy to talk about flexible working please ask about alternative patterns of work at interview.

Closing date: 08 / 12 / 2025

Required Experience :

IC

Key Skills

Drilling Engineering,Generator,Biotechnology,Asset Management,Architectural Design

Employment Type: Full Time

Experience: years

Vacancy: 1