Finance Systems Administrator

Optivo; Sittingbourne; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading service provider in Sittingbourne is seeking a Finance Systems Administrator on a fixed-term contract. This role involves managing finance systems like Sun and TM1, supporting users, and ensuring efficient operations. The ideal candidate has administrative experience and strong Excel skills. A hybrid working model is available, requiring office attendance two days a week.

Benefits

Pension

Life assurance

Healthcare cash plan

Eyecare & dental plan

Birthday leave

Retailers discounts

Cycle to work scheme

Buy & sell annual leave

Qualifications

• Experience in finance systems and administrative roles.
• Strong communication and detail-oriented skills.
• Ability to manage supplier setups and conduct audits.

Responsibilities

• Manage user setup and support system users.
• Assist with audits and maintenance of procedures.
• Engage with internal and external stakeholders.

Skills

Administrative skills

Knowledge of Finance Systems

Good attention to detail

Advanced Excel Skills

Good communication skills

Ability to prioritise work

Ability to build collaborative relationships

'Can do' attitude

Tools

Sun

TM1

Job description

Overview

The role: This is a Fixed Term Contract for 9 months to cover Mat leave. Reporting to the Head of Finance Systems you provide the systems administration function for our finance systems, including Sun and TM1, to enable them to deliver an effective efficient service. The location: You'll be based at our office in Sittingbourne, with the option for working in a hybrid way when appropriate and as agreed with your manager. You'll be expected to attend your main office 2 days or more per week and travel occasionally to other offices for stakeholder meetings in person.

What you’ll be doing

• Committed to putting external and internal customers first, understanding their needs and expectations and achieving results
• Contribute to an engaged and high performing team
• Develop and maintain good professional working relationships with customers and partners
• Manage new supplier setups and changes to Suppliers
• Carry out weekly and daily imports
• Running Audit reports
• Reviewing, producing and updating procedures and training materials
• First contact for support and help for system users
• Manage user setup
• Assist with user acceptance testing (UAT) of all changes, upgrades and data migration exercises.
• Assist with internal and external audit reviews
• Ensure policies and procedures are adhered to at all times
• Assist with project work and carry out any other duties required by line management within reasonable limits
• Embrace, champion, role-model and uphold the culture, values and behaviours that drive the achievement of the organisation's ambitions and goals.

Stakeholders

• External: Suppliers, System Support Providers, External Auditors
• Internal: Procurement, Technology, Internal Audit and colleagues throughout the organisation

What you’ll need

• Experience
• Administrative skills
• Knowledge of Finance Systems and Functions
• Good attention to detail
• Advanced Excel Skills
• Good communication skills
• Experience of Sun and TM1 is desirable
• Ability to prioritise work in order to meet deadlines
• Ability to build effective collaborative relationships
• A determination to understand customer needs and provide an excellent service
• 'Can do' attitude

Closing date

Closing date: Friday 10th October 2025 at 23:59

Applying for roles with us

The Company has experienced unprecedented growth over the past few years. We have a vast number of employees, and provide support to clients from all over the country.

What’s in it for you

Pension
Life assurance
Healthcare cash plan
Eyecare & dental
Birthday leave
Retailers discounts
Cycle to work
Buy & sell annual leave

Inclusion & Diversity

We work hard to create a diverse and inclusive culture and environment where people are respected for who they are. Encouraging inclusion is not just about protected characteristics, it’s about celebrating differences of thought, opinion, experience and perspective of each individual. We’re all different in our own way and we want our colleagues to feel comfortable, that they do belong, and are safe to be themselves at work, without fear of being judged or excluded, but valued for their contribution to our One Team approach. Optivo