Finance Officer

BRITISH SOCIETY FOR RHEUMATOLOGY; City Of London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

An established not-for-profit organization in London is seeking a Finance Officer to support the finance team with invoice processing, payroll, and financial documentation. The ideal candidate should have experience in computerised accounting systems, strong attention to detail, and a desire to build a career in finance. Key responsibilities include managing supplier invoices, payroll operations, and committee administration. This role offers a salary of £33,457 annually and hybrid working arrangements.

Qualifications

• Desire to build a career in finance.
• Experience with computerised accounting systems.
• Good organization and time management skills.
• Commitment to professional development.

Responsibilities

• Process supplier invoices and authorizations.
• Manage credit control and customer queries.
• Run monthly payroll with Finance Manager.
• Support finance systems and process improvements.
• Minute-taking for Finance & Risk Committee meetings.

Skills

Computerised accounting financial systems

Purchase and sales ledger management

Payroll and pension administration

Organisation and time management

Attention to detail

Tools

Xero

Dext

Job description

Reports to:Finance Manager

Directorate:Operations

Salary:£33,457 per annum

Location:London – EC4Y 8EE (hybrid working)

Contract:Permanent, full-time (31.5 hours over 5 days)

Job Purpose

The finance team is a core part of our Operations Directorate, and although we’re a small team we have a huge impact on the effectiveness of our organisation. The team provides support and guidance to all staff members on how to process invoices, expenses, and generally manage their budgets effectively. The main purpose of the Finance Officer role is to provide key support to the finance team with our finance processes, supporting staff members across the organisation, helping with any queries on a day-to-day basis, as well as supporting our members and suppliers with queries. The Finance Officer ensures all financial transactions are processed in accordance with BSR’s procedures and processes and in line with data protection regulations.

You don’t need to have worked in the charity sector previously. Continual professional development is vital for us as a team, and so we’re happy to support you if you’re interested in completing a professional finance qualification.

Main Responsibilities

Purchase Ledger

• Receive all supplier invoices (including member expenses), checking correct finance codes with relevant nominal, department, project, VAT and fund codes are on all invoices, and that the necessary authorisation is present
• Scan and file all finance related documents (e.g. bank statements)
• Set up fortnightly supplier payment runs for review by the Finance Manager

Sales Ledger

• Work with budget holders and project leads to produce sales invoices
• Liaise with budget holders to ensure correct coding of all invoices (nominal, department, project, VAT, and fund codes)
• Credit Control – dealing with customer queries and chasing for payments fortnightly

Other Finance Responsibilities

• Manage monthly credit card process including posting in Dext and reconciliation in Xero
• Assist the Finance Manager with preparing for year end and audit fieldwork
• Reconcile purchase ledger payments with the bank transactions
• Run new starter finance inductions for budget holders and set up new staff on finance systems
• Maintain process documents for all finance systems
• Suggest and support relevant finance system and process improvements where identified
• Be the first point of contact for finance systems and internal system integrations

Payroll

• Ensure new starters are processed by HR
• Process leavers
• Export payroll reports and ensuring that they are filed in the correct place
• Run the monthly payroll with Finance Manager
• Submission of EPS and FPS to HMRC
• Pensions administration

Committee Management

• Minute-taking for Finance & Risk Committee meetings
• Administrative support relating to committee management

Please note: Interviews are scheduled to take place Tuesday 16 December.

Person Specification

1. Desire to build a career in finance
2. Experience of computerised accounting financial systems and CRM
3. Experience in purchase and sales ledger management
4. Experience in running or supporting payroll and pension administration
5. Good organisation and time management skills
6. Commitment to professional and personal development
7. Excellent attention to detail
8. Ability to explain finance processes to colleagues effectively using a business partnering approach
9. Willingness to gain an in‑depth understanding of what we do at BSR, to enable all colleagues to do their best work