Finance & Office Assistant

CCA Recruitment Group; Glasgow; On-site; GBP 25,000 - 35,000; Full time

Job summary

A recruitment agency in the electrical services sector seeks a proactive Finance & Office Assistant in Glasgow. Responsibilities include managing financial records and supporting office functions. Ideal candidates should have proficiency in Xero accounting software and excellent organizational skills. This role offers the chance to contribute to a growing team focused on compliance and safety in remedial electrical services.

Qualifications

• Experience in financial administration and accounts payable is essential.
• Ability to manage and update internal job registers effectively.

Responsibilities

• Maintain accurate financial records, manage invoicing and supplier payments.
• Support general office functions and manage office supplies.

Skills

Proficiency in Xero accounting software

Strong organizational skills

Excellent attention to detail

Tools

Xero

Job description

Finance & Office Assistant (Remedial Electrical Works)

About Our Client

Our client is a trusted provider of remedial electrical services, delivering high-quality solutions to ensure compliance and safety across commercial and residential properties. They are seeking a proactive and detail-oriented Finance & Office Assistant to support their growing operations.

Role Overview

This role combines financial administration and accounts payable, client engagement with general office management to ensure smooth operations within a business focused on remedial electrical works. The successful candidate will manage financial records, invoicing, and supplier payments while supporting day-to-day office functions.

Key Responsibilities

Finance Duties

• Maintain accurate financial records using Xero (experience essential).
• Update and manage the internal Job Register to track costs and invoices for remedial electrical projects.
• Generate and process invoices in Xero.
• Implement and manage integration between Xero and job management software.
• Prepare and manage Accounts Payable and Accounts Receivable.
• Process and track supplier and subcontractor invoices, ensuring timely payments.
• Monitor and chase outstanding client debts; reconcile weekly statements against internal records.
• Collect and process weekly timesheets from operatives.
• Liaise with external accountants for bookkeeping queries.

General Office Duties

• Support where appropriate admin staff, assign tasks, and monitor performance (if applicable).
• Manage office supplies and inventory.
• Maintain employee attendance and leave records.
• Oversee fleet and plant records.

Skills & Experience

Essential

• Proficiency in Xero accounting software.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.

Desirable

• Experience in electrical contracting or compliance services.
• Familiarity with job management software integrations.
• Supervisory experience.

Personal Attributes

• Proactive and self-motivated.
• Strong communication skills.
• Ability to work independently and as part of a team.