Finance and Admin Associate

Muslim Hands International; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

A global humanitarian organization is seeking a Finance and Admin Associate to ensure compliance with financial policies, maintain accurate records, and support daily administrative operations. The successful candidate will manage financial transactions, assist with procurement processes, and uphold organizational values of gender equality. If you have a degree in Finance and strong accounting skills, apply now for this full-time position located in the United Kingdom.

Qualifications

• Proven experience in finance and administrative tasks.
• Ability to maintain accurate financial records.
• Experience in procurement and administration.

Responsibilities

• Maintain financial records using QuickBooks.
• Ensure compliance with financial policies and procedures.
• Assist in daily administrative operations at the school.
• Support procurement activities and manage documentation.

Skills

Accounting

Attention to detail

Communication

Time management

Organizational skills

Education

Bachelor's degree in Finance or related field

Tools

QuickBooks

Job description

Location

Muslim Hands Gulzar Bahar Khanam(RH) School of Excellence

Position Type

Full-time (Contractual)

About Muslim Hands International Bangladesh

Muslim Hands International is a non‑profit organization dedicated to providing humanitarian aid and sustainable development projects to communities in need around the world. Muslim Hands International is dedicated to alleviating poverty and suffering around the world. With a focus on sustainable development, emergency relief, and community empowerment, Muslim Hands International operates in various countries, including Bangladesh, providing aid and support to those in need regardless of race, religion, or gender. With a focus on serving vulnerable populations, Muslim Hands International Bangladesh operates various programs aimed at improving education, healthcare, livelihoods, and emergency relief efforts.

Job Summary

The Finance and Admin Associate will be responsible to ensure that all the payment has been occurred following the MHIB policies & procedure, keeping financial record according to the financial manual & guideline in timely manner, proper support of Admin and procurement real Finance and Admin Associate ed tasks. The jobholder will be responsible to collect all the require supporting document for each transaction and preserve as well for future reference.

Key Responsibilities

Finance (50%)

• Maintain effective accounting record in online QuickBooks or given format by Country Office for recording of all financial transaction;
• Make payments after verification of accuracy, validity, legitimacy of all documentation ensuring, completeness of financial documents, (purchase requests, work orders, pro forma invoices), proper coding and approval by responsible managers before payments are made
• Ensure the correctness of monthly accounts in timely manure of MHMS
• Ensure that proper supporting documentation and finance procedures are compliant with Government, MHIB and donor requirements;
• Ensure that all the deducted VAT/Tax at sources as per govt. rules and deposited to the govt. treasury regularly.
• Collect School income and documented this in proper manure
• Communication with the Bank for collect information of Balance, fund deposit, fund transfer, bank statement
• Prepare Bank documents for Bank Account Opening & closing, Signatory change
• Communicate & assist to the Country Office Accounts persons
• Maintain petty cash managed and documented properly
• Ensure all advance are properly documented and recorded
• Coordinate external audits and ensure timely submission of audited financial statements.
• Ensure compliance with relevant regulatory requirements, including tax filings, and liaise with auditors, government agencies, and donors as necessary
• Ensure compliance with reporting requirements of donors, government authorities, and other stakeholders.

Admin (30%)

• Assist in the daily administrative operations of the school, ensuring a smooth and efficient working environment.
• Maintain and update employee attendance records regularly.
• Maintain accurate records of school assets and ensure periodic updates and physical verification.
• Assist in organizing school meetings, preparing minutes, and maintaining records of administrative decisions.
• Ensure the proper filing of administrative and financial documents, both in hard and soft formats.
• Coordinate with the Country Office on administrative matters as required.
• Support the school management in implementing office protocols, policies, and procedures.
• Provide logistical support for events, meetings, and school functions.
• Carry out any other administrative duties assigned by the line manager and/or the principal of School

Procurement (20%)

• Support in procurement as per requirement of school following organizational policy &procedures
• Able to prepare purchase orders, contracts, and agreements
• Liaise with vendors and service providers for collecting bills, challans, and other relevant documents, ensuring proper documentation.
• Ensure timely and accurate delivery of goods and services

Gender Equality Commitments

• MHI Foster an environment that supports values of women and men, and equal access to information and provide a work environment where women and men must be evaluated and promoted based on their skills and performance. We respect beneficiaries' women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age, or marital status and value and respect all cultures.

Safeguarding Commitments

• The appointee must perform his/her duties in accordance with the Muslim Hands International. Code of Conduct and Safeguarding Policy and remain alert and responsive to any child and adult. safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding Policy.