Finance Administrator

CBRE Local UK; Leeds; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading global provider of facilities management is seeking a Contract Finance Administrator to join their team in Leeds. The ideal candidate will have proven administrative experience and be responsible for managing QHSE documentation, processing invoices, and scheduling engineers. This position offers a hybrid working option once trained and requires strong organizational and communication skills.

Qualifications

• Proven experience in a similar administrative role.
• Experience within the FM industry is advantageous.
• Experience with invoices and raising POs.

Responsibilities

• Maintain QHSE documentation using CBRE systems.
• Manage CAFM system including PPM records and reporting.
• Schedule engineers and process timesheets weekly.
• Attend contract review and finance meetings.

Skills

Administrative skills

Experience with invoices

Communication skills

Job description

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management.

We are recruiting a Contract Finance Administrator to join our growing team in Leeds!

The Role:

• Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks.
• Manage CAFM system as key user on site including PPM records, reactives and reporting.
• Schedule engineers across our client sites.
• Take calls from the client & send jobs to engineers.
• Collate and process timesheets and expenses weekly.
• Attend & participate in weekly/monthly Contract Review & finance meetings.
• Create monthly customer report with contract manager.
• Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
• Create/raise Extra Works jobs.
• Create accurate Purchase Orders in a timely manner.
• Regularly review and process supplier invoices.
• Raise sales invoices (complete billing) in line with company deadlines at the correct margin.
• Run and review Profit & Loss reports monthly and influence P&L result.
• Run & review debt report weekly.
• Review all open orders & follow up.

Details

• Monday - Friday
• 8am - 5pm
• Hybrid once trained

Qualifications & Experience

• Proven experience in a similar administrative role
• Experience within the FM industry is advantageous
• Experience with invoices/raising POs

EQUAL OPPORTUNITIES

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.