Finance Administration Assistant

Staffa Health; Alfreton CP; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare organization in Alfreton is seeking a motivated Finance Administration Assistant to support the GP practice and South Hardwick Primary Care Network. This role involves routine finance administration, ensuring accurate processing of financial records, and supporting local healthcare services. Candidates should possess good numeracy skills, attention to detail, and a willingness to learn. Experience in finance or the NHS is desirable. Opportunities for training and development will be provided.

Qualifications

• Experience of working in an administrative or office environment.
• Experience working with confidential information.
• Experience providing support within a finance function.

Responsibilities

• Input financial transactions accurately onto the finance system.
• Process purchase invoices with correct coding and authorisation.
• Assist with petty cash transactions and expense claims.
• Support bank and cashbook reconciliations as directed.

Skills

Good numeracy skills

Attention to detail

IT skills including Microsoft Office applications

Organisational skills

Effective communication

Basic spreadsheet skills

Education

English and Maths GCSE at level C/4 or above

IT certificates in Microsoft office packages

Tools

Microsoft Office

Finance or accounting systems

Job description

This is an exciting opportunity to join our Finance and Administration team in a role that supports both the GP practice and South Hardwick Primary Care Network. We are looking for a motivated and conscientious Finance Administration Assistant to provide routine finance administration support in a role that supports and contributes to the smooth running of local healthcare services.

Working under close supervision, you will play an important role in ensuring accurate processing of income, expenditure and financial records in line with NHS policies and financial controls. This role is ideal for someone with good numeracy skills, attention to detail, and a willingness to develop their skills in a supportive environment. You will need to be reliable, conscientious and eager to learn. Experience within finance, primary care or the NHS is desirable but not essential.

We are committed to supporting the growth and development of our staff. In this role you will receive on-the-job training and ongoing support from experienced colleagues. Opportunities to undertake relevant internal or external training will be encouraged to help you develop your skills and progress within the organisations.

Apply by application on the NHS Jobswebsite or submit your CV and a covering letter outlining your suitability forthe role to Ruth Cater, Practice Manager at [e-mail]. Informalenquiries are welcomed, please contact Ruth Cater to discuss the rolein more detail: Tel [phone].

Main duties of the job

Main Duties and Responsibilities

Inputfinancial transactions accurately onto the finance system.

Processpurchase invoices, ensuring correct coding and authorisation.

Assistwith petty cash transactions and expense claims.

Fileand maintain financial documentation and records in an organised manner.

Supportbank and cashbook reconciliations as directed.

Income and Payments Support

Assistwith raising invoices for private and non NHS income.

Recordincoming payments accurately.

Passqueries relating to payments or income to the appropriate senior member ofstaff.

Supportroutine payment runs by preparing documentation and records.

Payroll and Pension Support

Assistwith the collation of payroll information such as timesheets andamendments.

Maintainpayroll and pension records under supervision.

SupportNHS Pension administration tasks as instructed.

Administrative and General Duties

Respondpolitely and appropriately to routine finance related enquiries.

Maintainconfidentiality and data protection at all times.

Followestablished procedures, protocols and standing financial instructions.

Undertaketraining and development appropriate to the role.

Carryout any other duties consistent with the responsibilities of the post.

About us

We are a large, supportive, friendly and innovative practice, with a focus onthe highest quality of care for our patients. We are rated as an outstanding practice by the CareQuality Commission

Situated in a semi-ruralcommunity, close to the Peak District we have 17,026 patients, we provideservices over 3 sites and utilise the clinical system SystmOne. We are a training practice for Trainee GPs, medicalstudents and student nurses. We are a pro-active and innovative practice andthis role provides a great opportunity for you to make a difference through thesupport you provide to the team.

Job responsibilities

Main Duties and Responsibilities

Inputfinancial transactions accurately onto the finance system.

Processpurchase invoices, ensuring correct coding and authorisation.

Assistwith petty cash transactions and expense claims.

Fileand maintain financial documentation and records in an organised manner.

Supportbank and cashbook reconciliations as directed.

Income and Payments Support

Assistwith raising invoices for private and non NHS income.

Recordincoming payments accurately.

Passqueries relating to payments or income to the appropriate senior member ofstaff.

Supportroutine payment runs by preparing documentation and records.

Payroll and Pension Support

Assistwith the collation of payroll information such as timesheets andamendments.

Maintainpayroll and pension records under supervision.

SupportNHS Pension administration tasks as instructed.

Administrative and General Duties

Respondpolitely and appropriately to routine finance related enquiries.

Maintainconfidentiality and data protection at all times.

Followestablished procedures, protocols and standing financial instructions.

Undertaketraining and development appropriate to the role.

Carryout any other duties consistent with the responsibilities of the post.

Person Specification

Experience

• Experience of working in an administrative or office environment.
• Working with Microsoft Office applications.
• Experience providing support within a finance function.
• Experience working in a GP practice or NHS setting.
• Working with confidential information.

Knowledge

• Basic understanding of administrative or financial processes.
• Awareness of the importance of confidentiality and data protection.
• Understanding of Primary Care.
• Awareness of NHS or GP practice financial processes.

Skills

• Good numeracy skills and attention to detail.
• IT skills including use of Microsoft Office applications.
• Organisational skills and the ability to manage routine tasks.
• Ability to follow instructions and established procedures accurately.
• Able to establish and maintain effective communication pathways within the organisation and with external stakeholders.
• Experience using finance or accounting systems.
• Basic spreadsheet skills (e.g. Excel data entry and analysis).

Qualifications

• English and Maths GCSE at level C/4 or above or the equivalent.
• IT certificates in Microsoft office packages.
• Evidence of other further training and personal development undertaken.

Personal Attributes

• Reliable and conscientious approach to work.
• Willingness to learn and develop new skills.
• Ability to work as part of a small team.
• Calm and professional manner.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.