Facilities & Office Operations Coordinator

Brookfield Asset Manager (UK) Holdco Limited; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

Brookfield Asset Management is seeking an Office Coordinator to manage the day-to-day running of the London office. You will ensure facilities are safe, well maintained and welcoming, coordinating maintenance requests, contractors, supplies and space arrangements, while providing occasional reception support to ensure smooth operations.

You will engage with vendors, manage desk moves, audits and access passes, and support health and safety procedures.

Qualifications

• Two years of office administration or coordination experience required.
• Proficient with MS Outlook, Word and PowerPoint.
• Strong organization, time management and attention to detail.
• Excellent communication and interpersonal skills with external suppliers.
• Proactive, independent worker with initiative and problem-solving ability.

Responsibilities

• Coordinate daily office operations and maintenance tasks.
• Arrange repairs/out-of-hours work with facilities contractors.
• Monitor office supplies, stationery and branded merchandise; replenish as needed.
• Coordinate desk moves and workspace arrangements.
• Manage staff access passes and weekly facilities audits.
• Liaise with vendors and contractors; assist with contracts and pricing.
• Support health and safety procedures and training.
• Assist with planning company social events and reception coverage.
• Raise purchase orders and support invoicing records.
• Respond to ad hoc office requests from senior management.

Skills

Office administration

Coordination

MS Outlook/Word/PowerPoint

Organization & time management

Communication skills

Proactive problem solving

Team player

Facilities coordination

Tools

Microsoft Office

Job description

Brookfield Asset Management is seeking an Office Coordinator to manage the day-to-day running of the London office. You will ensure facilities are safe, well maintained and welcoming, coordinating maintenance requests, contractors, supplies and space arrangements, while providing occasional reception support to ensure smooth operations.

You will engage with vendors, manage desk moves, audits and access passes, and support health and safety procedures.