Facilities Coordinator

Hop Talent LTD; Essex; On-site; GBP 20,000 - 28,000; Full time

Benefits offered by this job

Career development

Mentorship

Collaborative environment

Exposure to growing managed office业务

Job summary

Hop Talent LTD is seeking a Junior Facilities Coordinator to support our Operations Team with the day-to-day running of our portfolio of offices.

You will learn facilities management fundamentals, coordinate suppliers, ensure health and safety compliance, and help with workplace management while developing a long-term career in operations at a growing, entrepreneurial company.

Qualifications

• Excellent organisational skills and attention to detail.
• Strong written and verbal communication.
• Proactive, hands-on approach to problem solving.
• Ability to prioritise tasks and manage time effectively.

Responsibilities

• Support the Operations Team with day-to-day activities across multiple office locations.
• Assist with office inspections and ensure communal areas are maintained to a high standard.
• Coordinate and monitor maintenance requests, report issues and track resolutions.
• Liaise with contractors, suppliers, and service providers as required.
• Assist with onboarding and offboarding of clients and occupiers.
• Support health & safety compliance processes, including record keeping and site checks.
• Maintain accurate operational records, inventories, and documentation.
• Help manage office supplies and ensure stock levels are maintained.
• Respond to client requests and operational queries in a professional and timely manner.
• Assist with workspace setup, meeting room preparations, and event support where required.
• Conduct regular site visits to identify operational improvements.
• Support ad hoc projects and initiatives as the business grows.

Skills

Organisational skills

Communication skills

Proactive problem solving

Fast-paced environment

Time management

Microsoft Office

Willingness to learn

Tools

Microsoft Office

Job description

We are an established property maintenance, refurbishment and renovation company providing a comprehensive range of services to residential and commercial clients across London and the South East of England. With extensive experience in the property maintenance sector, we have developed a reputation for delivering reliable, high-quality workmanship, efficient project management and cost-effective solutions.

We work with property managers, landlords, homeowners, businesses and commercial property owners, providing tailored maintenance and refurbishment solutions to meet individual requirements.

We are committed to delivering professional, dependable services, maintaining high standards of workmanship and building long-term client relationships through transparency, reliability and customer satisfaction.

Our focus is on providing practical, efficient and high-quality property solutions that enhance the condition, functionality and long-term value of the properties we maintain.

The Role

As a Junior Facilities Coordinator, you will support the Operations Team with the day-to-day running of our office portfolio. You will gain exposure to all aspects of operations, learning the fundamentals of facilities management, supplier coordination, health & safety compliance, customer service, and workplace management. This role offers excellent career development opportunities for someone who is organised, proactive, and keen to build a long-term career in operations

Key Responsibilities

• Support the Operations Team with general day-to-day operational activities across multiple office locations
• Assist with office inspections and ensure communal areas are maintained to a high standard
• Assist with coordinating and monitor maintenance requests, reporting issues and tracking resolutions
• Liaise with contractors, suppliers, and service providers as required
• Assist with the onboarding and offboarding of clients and occupiers
• Support health & safety compliance processes, including record keeping and site checks
• Maintain accurate operational records, inventories, and documentation
• Help manage office supplies and ensure stock levels are maintained
• Respond to client requests and operational queries in a professional and timely manner
• Assist with workspace setup, meeting room preparations, and event support where required
• Conduct regular site visits across the portfolio to identify operational improvements
• Support ad hoc projects and initiatives as the business grows

About You

We are looking for someone with a positive attitude, strong work ethic, and a genuine interest in developing a career in operations.

• Excellent organisational skills and attention to detail
• Strong communication skills, both written and verbal
• A proactive and hands-on approach to problem solving
• Comfortable working in a fast-paced environment
• Ability to prioritise tasks and manage time effectively
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Eagerness to learn and take on new responsibilities

What We Offer

• A genuine opportunity to start and develop a career in operations
• Exposure to all aspects of a growing managed office business
• Ongoing training and mentorship from experienced operations professionals
• Career progression opportunities as the company expands
• A supportive, collaborative, and entrepreneurial working environment