Office Coordinator

Brookfield Asset Management Inc; Greater London; On-site; GBP 28,000 - 38,000; Full time

Job summary

Brookfield Asset Management Inc is seeking an Office Coordinator in London to manage day-to-day office operations, coordinate facilities, and support administrative needs. The role ensures a safe, well-maintained and welcoming environment and involves collaboration with facilities, security, catering, and management teams.

The successful candidate will have at least two years in office administration, be proficient in Outlook/Word/PowerPoint, and demonstrate strong organization, communication

Qualifications

• Minimum two years of office administration or coordination experience.
• Proficient in Microsoft Outlook, Word and PowerPoint.
• Excellent organization, time management and attention to detail.
• Strong communication and interpersonal skills; able to liaise with multiple stakeholders.
• Flexible, adaptable and resilient; able to work collaboratively in a team.

Responsibilities

• Coordinate daily office operations and log, track and resolve maintenance issues and malfunctions.
• Arrange repairs and out-of-hours work with facilities, cleaning, catering, security and other contractors.
• Monitor office supplies, stationery and branded merchandise; replenish stock as required.
• Coordinate desk moves, reshuffles and workspace arrangements.
• Organize staff access passes and conduct weekly audits; respond to employee queries about facilities.
• Support implementation and management of health and safety procedures, including risk assessments and training.
• Assist with planning office social events and provide reception coverage when needed.

Skills

Organization

Time management

Communication

Proactivity

Team collaboration

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Job description

LocationLondon - One Canada Square, Level 26Brookfield CultureBrookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.Job DescriptionRole OverviewThe Office Coordinator plays a key role in the day-to-day management and upkeep of the office environment, ensuring facilities are safe, well maintained, efficient and welcoming. The role coordinates maintenance requests, contractors, workplace services, supplies and space arrangements, proactively identifying and resolving operational issues. It also provides administrative and reception support on occasions to ensure the smooth running of the office.Key Responsibilities*Coordinate daily office operations and conduct daily floor walks; log, track and resolve maintenance issues and office malfunctions.*Arrange repairs and out-of-hours work as needed, liaising with facilities management, cleaning, catering, security and other contractors.*Monitor office equipment, general supplies, stationery and corporate-branded merchandise; replenish stock as required.*Coordinate desk moves, reshuffles and workspace arrangements.*Organize staff access passes and conduct weekly audits; respond to employee queries about facilities, equipment and building services.*Act as a point of contact for vendors and contractors; assist with contracts, pricing negotiations and service arrangements.*Support the implementation and ongoing management of office health and safety procedures, including reviewing contractor risk assessments and method statements and coordinating Fire Warden and First Aid training.*Assist with planning and coordinating company social events.*Provide reception coverage, visitor support and meeting-room bookings on occasions.*Raise purchase orders and support invoicing and related administrative records.*Liaise with senior management and internal teams; respond promptly to ad hoc office requests.*Support the development, implementation and maintenance of office operational procedures to ensure the efficient running of the workplace.*Support recruitment and selection of office staff where required.Skills and Experience*Minimum two years of office administration or coordination experience.*Proficient in Microsoft Outlook, Word and PowerPoint.*Excellent organization, time management and attention to detail, with the ability to priorities competing requests.*Strong communication and interpersonal skills; confident liaising with people at all levels and with external suppliers.*Proactive, decisive and resourceful; able to work independently, use initiative and resolve operational issues.*Flexible, adaptable and resilient, with a collaborative team-focused approach.*Practical understanding of office administration, facilities coordination, purchasing and vendor support.Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. We do not tolerate workplace discrimination, violence or harassment. We are proud to be an Equal Opportunity Employer and make employment decisions based on qualifications, merit and business needs, without regard to any characteristic protected by applicable law. Applicant information is collected and handled in accordance with our Applicant Privacy Notice.