London Office Coordinator — Ops & Admin

Brookfield Asset Management Inc.; Greater London; Hybrid; GBP 26,000 - 38,000; Full time

Job summary

Brookfield Asset Management in London is seeking an Office Coordinator to oversee daily office operations at One Canada Square. You will ensure facilities are safe, well maintained and welcoming, coordinating maintenance, space arrangements and reception support.

The role requires at least two years in office administration or coordination, proficiency with Microsoft Outlook, Word and PowerPoint, and strong organizational and communication skills to manage desk moves, supplies and vendor

Qualifications

• Minimum two years of office administration or coordination experience.
• Proficient in Microsoft Outlook, Word and PowerPoint.
• Excellent organization, time management and attention to detail, with the ability to priorities competing requests.
• Strong communication and interpersonal skills; confident liaising with people at all levels and with external suppliers.

Responsibilities

• Coordinate daily office operations and conduct daily floor walks; log, track and resolve maintenance issues and office malfunctions.
• Arrange repairs and out-of-hours work as needed, liaising with facilities management, cleaning, catering, security and other contractors.
• Monitor office equipment, general supplies, stationery and corporate-branded merchandise; replenish stock as required.
• Coordinate desk moves, reshuffles and workspace arrangements.
• Organize staff access passes and conduct weekly audits; respond to employee queries about facilities, equipment and building services.
• Act as a point of contact for vendors and contractors; assist with contracts, pricing negotiations and service arrangements.
• Support the implementation and ongoing management of office health and safety procedures, including reviewing contractor risk assessments and method statements and coordinating Fire Warden and First Aid training.
• Assist with planning and coordinating company social events.
• Provide reception coverage, visitor support and meeting-room bookings on occasions.
• Raise purchase orders and support invoicing and related administrative records.
• Liaise with senior management and internal teams; respond promptly to ad hoc office requests.
• Support the development, implementation and maintenance of office operational procedures to ensure the efficient running of the workplace.

Skills

Office coordination

MS Office

Organization

Communication

Vendor liaison

Health & safety awareness

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Job description

Brookfield Asset Management in London is seeking an Office Coordinator to oversee daily office operations at One Canada Square. You will ensure facilities are safe, well maintained and welcoming, coordinating maintenance, space arrangements and reception support.

The role requires at least two years in office administration or coordination, proficiency with Microsoft Outlook, Word and PowerPoint, and strong organizational and communication skills to manage desk moves, supplies and vendor