Office Coordinator

Brookfield Asset Manager (UK) Holdco Limited; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

Brookfield Asset Management is seeking an Office Coordinator to manage the day-to-day running of the London office. You will ensure facilities are safe, well maintained and welcoming, coordinating maintenance requests, contractors, supplies and space arrangements, while providing occasional reception support to ensure smooth operations.

You will engage with vendors, manage desk moves, audits and access passes, and support health and safety procedures.

Qualifications

• Two years of office administration or coordination experience required.
• Proficient with MS Outlook, Word and PowerPoint.
• Strong organization, time management and attention to detail.
• Excellent communication and interpersonal skills with external suppliers.
• Proactive, independent worker with initiative and problem-solving ability.

Responsibilities

• Coordinate daily office operations and maintenance tasks.
• Arrange repairs/out-of-hours work with facilities contractors.
• Monitor office supplies, stationery and branded merchandise; replenish as needed.
• Coordinate desk moves and workspace arrangements.
• Manage staff access passes and weekly facilities audits.
• Liaise with vendors and contractors; assist with contracts and pricing.
• Support health and safety procedures and training.
• Assist with planning company social events and reception coverage.
• Raise purchase orders and support invoicing records.
• Respond to ad hoc office requests from senior management.

Skills

Office administration

Coordination

MS Outlook/Word/PowerPoint

Organization & time management

Communication skills

Proactive problem solving

Team player

Facilities coordination

Tools

Microsoft Office

Job description

Location

London - One Canada Square, Level 26

Brookfield Culture

Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Role Overview The Office Coordinator plays a key role in the day-to-day management and upkeep of the office environment, ensuring facilities are safe, well maintained, efficient and welcoming. The role coordinates maintenance requests, contractors, workplace services, supplies and space arrangements, proactively identifying and resolving operational issues. It also provides administrative and reception support on occasions to ensure the smooth running of the office.

Key Responsibilities

• Coordinate daily office operations and conduct daily floor walks; log, track and resolve maintenance issues and office malfunctions.
• Arrange repairs and out-of-hours work as needed, liaising with facilities management, cleaning, catering, security and other contractors.
• Monitor office equipment, general supplies, stationery and corporate-branded merchandise; replenish stock as required.
• Coordinate desk moves, reshuffles and workspace arrangements.
• Organize staff access passes and conduct weekly audits; respond to employee queries about facilities, equipment and building services.
• Act as a point of contact for vendors and contractors; assist with contracts, pricing negotiations and service arrangements.
• Support the implementation and ongoing management of office health and safety procedures, including reviewing contractor risk assessments and method statements and coordinating Fire Warden and First Aid training.
• Assist with planning and coordinating company social events.
• Provide reception coverage, visitor support and meeting-room bookings on occasions.
• Raise purchase orders and support invoicing and related administrative records.
• Liaise with senior management and internal teams; respond promptly to ad hoc office requests.
• Support the development, implementation and maintenance of office operational procedures to ensure the efficient running of the workplace.
• Support recruitment and selection of office staff where required.

Skills and Experience

• Minimum two years of office administration or coordination experience.
• Proficient in Microsoft Outlook, Word and PowerPoint.
• Excellent organization, time management and attention to detail, with the ability to priorities competing requests.
• Strong communication and interpersonal skills; confident liaising with people at all levels and with external suppliers.
• Proactive, decisive and resourceful; able to work independently, use initiative and resolve operational issues.
• Flexible, adaptable and resilient, with a collaborative team-focused approach.
• Practical understanding of office administration, facilities coordination, purchasing and vendor support.

Additional Information

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. We do not tolerate workplace discrimination, violence or harassment. We are proud to be an Equal Opportunity Employer and make employment decisions based on qualifications, merit and business needs, without regard to any characteristic protected by applicable law. Applicant information is collected and handled in accordance with our Applicant Privacy Notice.

About Brookfield Asset Management

Brookfield Asset Management is a leading global alternative asset manager with over US$1 trillion of assets under management across real estate, infrastructure, renewable power and transition, private equity and credit. Brookfield owns and operates long-life assets and businesses, many of which form the backbone of the global economy. Utilizing its global reach, access to large-scale capital and operational expertise, Brookfield offers a range of alternative investment products to investors around the world—including public and private pension plans, endowments and foundations, sovereign wealth funds, financial institutions, insurance companies and private wealth investors. Brookfield Asset Management Ltd. (BAM) is a public company listed on the New York (NYSE: BAM) and Toronto (TSX: BAM) stock exchanges. Brookfield Corporation is a public company listed on the New York (NYSE: BN) and Toronto (TSX: BN) stock exchanges.