Office Coordinator

Brookfield; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

The ideal candidate has at least two years of office administration or coordination experience and is proficient in Outlook, Word and PowerPoint, with strong organizational and communication skills. This is a full-time role based in London, offering opportunities to contribute to a dynamic team.

Qualifications

• At least two years of office administration or coordination experience.
• Proficient in Outlook, Word, and PowerPoint.
• Strong organizational and multitasking abilities.
• Excellent communication and problem-solving skills.

Responsibilities

• Coordinate daily office operations and log maintenance issues.
• Arrange repairs and out-of-hours work with facilities vendors.
• Monitor supplies, stationery and branded merchandise.
• Coordinate desk moves and workspace arrangements.
• Support health and safety procedures and trainings.
• Provide reception coverage and meeting-room bookings.
• Raise purchase orders and assist with invoicing.
• Liaise with senior management and internal teams on requests.
• Develop and maintain office procedures for efficient operation.

Skills

Office administration

Coordination

Communication

Time management

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Job description

Brookfield Culture

Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Location

London - One Canada Square, Level 26

Brookfield Culture

Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Role Overview

The Office Coordinator plays a key role in the day-to-day management and upkeep of the office environment, ensuring facilities are safe, well maintained, efficient and welcoming. The role coordinates maintenance requests, contractors, workplace services, supplies and space arrangements, proactively identifying and resolving operational issues. It also provides administrative and reception support on occasions to ensure the smooth running of the office.

Key Responsibilities

• Coordinate daily office operations and conduct daily floor walks; log, track and resolve maintenance issues and office malfunctions.
• Arrange repairs and out-of-hours work as needed, liaising with facilities management, cleaning, catering, security and other contractors.
• Monitor office equipment, general supplies, stationery and corporate-branded merchandise; replenish stock as required.
• Coordinate desk moves, reshuffles and workspace arrangements.
• Organize staff access passes and conduct weekly audits; respond to employee queries about facilities, equipment and building services.
• Act as a point of contact for vendors and contractors; assist with contracts, pricing negotiations and service arrangements.
• Support the implementation and ongoing management of office health and safety procedures, including reviewing contractor risk assessments and method statements and coordinating Fire Warden and First Aid training.
• Assist with planning and coordinating company social events.
• Provide reception coverage, visitor support and meeting-room bookings on occasions.
• Raise purchase orders and support invoicing and related administrative records.
• Liaise with senior management and internal teams; respond promptly to ad hoc office requests.
• Support the development, implementation and maintenance of office operational procedures to ensure the efficient running of the workplace.
• Support recruitment and selection of office staff where required.

Skills And Experience

• Minimum two years of office administration or coordination experience.
• Proficient in Microsoft Outlook, Word and PowerPoint.
• Excellent organization, time management and attention to detail, with the ability to priorities competing requests.
• Strong communication and interpersonal skills; confident liaising with people at all levels and with external suppliers.
• Proactive, decisive and resourceful; able to work independently, use initiative and resolve operational issues.
• Flexible, adaptable and resilient, with a collaborative team-focused approach.
• Practical understanding of office administration, facilities coordination, purchasing and vendor support.

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. We do not tolerate workplace discrimination, violence or harassment. We are proud to be an Equal Opportunity Employer and make employment decisions based on qualifications, merit and business needs, without regard to any characteristic protected by applicable law. Applicant information is collected and handled in accordance with our Applicant Privacy Notice.