Dynamic Office Operations Coordinator

Brookfield Asset Management Inc; Greater London; On-site; GBP 28,000 - 38,000; Full time

Job summary

Brookfield Asset Management Inc is seeking an Office Coordinator in London to manage day-to-day office operations, coordinate facilities, and support administrative needs. The role ensures a safe, well-maintained and welcoming environment and involves collaboration with facilities, security, catering, and management teams.

The successful candidate will have at least two years in office administration, be proficient in Outlook/Word/PowerPoint, and demonstrate strong organization, communication

Qualifications

• Minimum two years of office administration or coordination experience.
• Proficient in Microsoft Outlook, Word and PowerPoint.
• Excellent organization, time management and attention to detail.
• Strong communication and interpersonal skills; able to liaise with multiple stakeholders.
• Flexible, adaptable and resilient; able to work collaboratively in a team.

Responsibilities

• Coordinate daily office operations and log, track and resolve maintenance issues and malfunctions.
• Arrange repairs and out-of-hours work with facilities, cleaning, catering, security and other contractors.
• Monitor office supplies, stationery and branded merchandise; replenish stock as required.
• Coordinate desk moves, reshuffles and workspace arrangements.
• Organize staff access passes and conduct weekly audits; respond to employee queries about facilities.
• Support implementation and management of health and safety procedures, including risk assessments and training.
• Assist with planning office social events and provide reception coverage when needed.

Skills

Organization

Time management

Communication

Proactivity

Team collaboration

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Job description

Brookfield Asset Management Inc is seeking an Office Coordinator in London to manage day-to-day office operations, coordinate facilities, and support administrative needs. The role ensures a safe, well-maintained and welcoming environment and involves collaboration with facilities, security, catering, and management teams.

The successful candidate will have at least two years in office administration, be proficient in Outlook/Word/PowerPoint, and demonstrate strong organization, communication