Facilities Manager

Colliers International Deutschland Holding GmbH; City Of London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A global real estate services provider in London seeks a Facility Manager to assist with maintenance contracts and ensure health and safety compliance. The ideal candidate should have experience in budget management and client relations, with responsibilities including procurement and site inspections. The company promotes diversity and values its employees, aiming for exceptional results in a collaborative environment.

Qualifications

• Experience in preparing and monitoring service charge budgets.
• Ability to code and authorize invoices efficiently.
• Skills in conducting site inspections and reporting.

Responsibilities

• Assist with procurement of maintenance contracts.
• Ensure Health & Safety compliance.
• Liaise with clients, landlords, and tenants.
• Manage budget targets effectively.
• Participate in business development efforts.

Skills

Health & Safety compliance

Budget management

Client liaison

Contract management

CAFM systems knowledge

Job description

Company Description

Colliers is a global leader in commercial real estate services, providing strategic solutions to occupiers, developers, and investors at local, national, and international levels. Our services include brokerage sales and leasing, real estate management, valuation, consulting, project management, project marketing, and research. We operate across core sectors such as office, industrial, retail, and hotel, as well as a range of specialized property types. Colliers UK is headquartered in London, with over 1,200 professionals across 16 offices in the UK and Ireland.

Job Description

• Assist with the procurement of appropriate maintenance and service contracts for clients property portfolios.
• Ensure Health & Safety compliance for our clients.
• Client, landlord and tenant liaison.
• Setting, managing and achieving budget targets.
• Participate in business development where appropriate.
• Consider the economic life of the plant and building fabric on managed sites and, where appropriate, procure and review programmes and costs for necessary future replacement
• Where required, ensure appropriate contracts are in place for reactive maintenance.
• Maintain a record of all contracts which are in force on each of the sites under management.
• Monitor the performance of contractors to ensure that contracted works/services are being performed to a satisfactory standard and frequency. Ensure that all necessary documentation (certificates, log books, inspection reports etc) is provided. Enlist the services of consultants as appropriate.
• Make use of and update appropriate CAFM systems (currently elogbooks).
• Ensure appropriate Health & Safety, Fire, Risk and Water Assessments are undertaken on a regular basis.
• Assume responsibility for appropriate reporting of all accidents or near miss incidents (RIDDOR).
• Maintain, direct or monitor the maintenance of an appropriate Health and Safety Database for each designated site.
• Ensure that tasks programmed under Planned Preventative Maintenance Programmes are undertaken within the specified timescale. Any variations are to be agreed with the appropriate Senior Management
• .Works to be procured direct or, where appropriate, utilising internal or external consultants.
• Approve completion of any reactive maintenance works undertaken on a site.

Qualifications

• Undertake the preparation of the budget for projected expenditure in the following service charge year. The budget is to be agreed with the appropriate Surveyor or Client Director not less than 3 months prior to the service charge year commencement.
• Monitor expenditure against budget on a regular basis (frequency to be agreed with the appropriate Surveyor or Client Director) but not less than quarterly.
• Code and authorise all invoices for services delivered to managed sites.
• Undertake regular liaison with tenants on the delivery of FM services to sites. Arrange, and chair where appropriate, tenant meetings.
• Prepare and issue ‘Tenant Information Packs’ to all new tenants.
• Undertake (or arrange) inspections of sites as required. Ensure that Inspection Reports are completed and filed after each inspection.

Additional Information

At Colliers we actively promote a culture of inclusivity, collaboration, and mutual respect. Join us and be part of a team where diversity is embraced, and every voice is heard. What sets Colliers apart from their competition is not what we do, but how we do it. We invest in relationships to create enduring value. Our most valuable asset is our people – we are passionate, take personal responsibility and always do what’s right for our clients. We attract and develop industry leaders, empowering them to think and act differently to drive exceptional results.