Facilities Assistant

Michael Page (UK); City Of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading not-for-profit organisation is seeking a Facilities Assistant to support daily operations in a dynamic team. This role involves managing records, conducting safety assessments, and ensuring smooth office functions. With a focus on professionalism and collaboration, this temporary full-time position offers competitive pay and a prime location in central London, ideal for those looking to develop their career in the sector.

Benefits

Competitive hourly pay

Supportive work environment

Temporary role with experience opportunities

Excellent transport links

Qualifications

• Experience in a Facilities team is essential.
• Proficiency in IT, particularly Microsoft Office, is required.
• Knowledge of Health & Safety procedures is beneficial.

Responsibilities

• Maintain and update office records for accuracy.
• Conduct DSE assessments for employee safety.
• Coordinate meeting schedules and manage room bookings.

Skills

Administrative experience

Strong IT skills

Health & Safety knowledge

Organisational abilities

Attention to detail

Communication skills

Proactive problem-solving

Tools

Microsoft Office Suite

Job description

• A rare opportunity in a newly refurbished Grade II listed building.
• Learn from an established team of professionals within the Facilities sector.

About Our Client

This organisation is a Membership Body operating within the not-for-profit sector, and is recognised for setting standards in the built environment industry. It is a large entity operating in multiple countries, valuing professionalism and efficiency in its operations, and supporting its staff with clear processes and a structured work environment.

Job Description

• Maintain and update office records, ensuring accuracy and confidentiality.
• Work with the Facilities Manager on daily tasks.
• Conduct DSE assessments to assure all employees are set up safely at their desks.
• Coordinate meeting schedules and manage room bookings effectively.
• Assist in the preparation of reports, presentations, and other documentation.
• Respond to general enquiries and provide excellent customer service.
• Order and manage office supplies to ensure smooth daily operations.
• Support the team with diary management and travel arrangements.
• Liaise with internal and external stakeholders as required.
• Ensure compliance with organisational policies and procedures.

The Successful Applicant

A successful Facilities Assistant should have:

• Previous administrative experience in a Facilities team.
• Strong IT skills, including proficiency in Microsoft Office Suite.
• Knowledge of Health & Safety procedures, including DSE assessments.
• Excellent organisational and time-management abilities.
• A keen eye for detail and commitment to accuracy.
• Effective communication skills, both written and verbal.
• A proactive approach to problem-solving and task management.

What's on Offer

• Hourly pay of approximately £17 to £18.70, depending on experience.
• Temporary role with the opportunity to gain experience in the not-for-profit sector.
• Central London location with excellent transport links.
• Full time office work in a newly refurbished Grade II listed building.
• A supportive work environment focused on collaboration and efficiency.

If you are looking to contribute your skills as a Workplace Administrator in the not-for-profit sector, apply now to be considered for this exciting opportunity in London!