Facilities Administrator - City - Insurance - £31,000

Wisemay; Greater London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading insurance company in London is seeking a Facilities Administrator to join their fast-paced and supportive Facilities team. This full-time position involves providing administrative support, managing maintenance schedules, and ensuring health and safety compliance. The ideal candidate will have strong communication skills, attention to detail, and proficiency in Microsoft Office. Benefits include 25 days holiday, pension contributions, and employee private medical insurance.

Benefits

25 days holiday plus bank holidays

Generous pension contributions

Employee Private Medical Insurance

Life Assurance and Income Protection Insurance

Continuous Professional Development

Annual bonus

Eye care vouchers

Qualifications

• Excellent verbal and written communication skills.
• Proactive with the ability to identify and resolve issues.
• High attention to detail in tasks.
• Strong time management and multitasking abilities.
• Basic understanding of Health & Safety in the workplace.
• Effective problem-solving with a focus on improvement.
• Proficient in Microsoft Office applications.

Responsibilities

• Provide administrative support to the Facilities Manager.
• Manage maintenance schedules and compliance documentation.
• Book and organise company loading bays.
• Track inventory of supplies and support procurement.
• Maintain health & safety records and act as Fire Warden.
• Prepare documents, reports, and presentations as needed.

Skills

Excellent verbal and written communication skills

Proactive and able to use initiative

High level of attention to detail

Strong time management and multitasking skills

Basic understanding of Health & Safety

Problem-solving skills

Proficient in Microsoft Office

Job description

Wise May are recruiting for a Facilities Administrator (Workplace Administrator) to join a fast paced supportive Facilities team with an Insurance company in the City.

This is a full time, permanent role based 5 days per week in the office.

Facilities Administrator duties and responsibilities

• To provide administrative support to the Facilities Manager and wider team.
• To assist in managing maintenance schedules, service reports, and compliance documentation.
• Book and organise company loading bays for pick ups and deliveries.
• Track inventory of supplies and support procurement processes.
• Maintain records for health & safety compliance, including risk assessments, incident reporting and fire drills, acting as Fire Warden.
• Assist in preparing documents, reports and presentations as required.

Facilities Administrator key skills and experience required

• Excellent verbal and written communication skills.
• Proactive and able to use initiative to identify and resolve issues.
• High level of attention to detail.
• Strong time management and multitasking skills, with the ability to meet deadlines and adapt to changing demands.
• Basic understanding of Health & Safety in the workplace (not essential as training will be provided).
• Problem-solving skills, with a focus on continuous improvement and service excellence.
• Proficient in Microsoft Office applications.

Company benefits

• 25 days holiday plus bank holidays
• Generous pension contributions
• Employee Private Medical Insurance
• Life Assurance and Income Protection Insurance
• Continuous Professional Development
• Annualbonus
• Eye care vouchers