Facilities Administrator

Daniel Owen Ltd; Manchester; On-site; GBP 80,000 - 100,000; Full time

Job summary

A facilities management company based in Manchester is seeking a proactive Facilities Administrator for a temp-to-perm position. The role will involve supporting the Operations Manager with administrative tasks and compliance within a busy FM team. Candidates should have previous facilities management experience, strong organisational skills, and excellent communication abilities. This is a great opportunity for someone looking to grow in a fast-paced environment with competitive pay rates.

Qualifications

• Previous experience in Facilities Management administration or a similar role.
• Strong organisational skills and attention to detail.
• Reliable, self-motivated, and able to manage a busy workload.
• Excellent communication and IT skills.

Responsibilities

• Provide efficient administrative and compliance support across the FM contract.
• Log and manage PPM and reactive work orders through to completion.
• Liaise with clients and contractors via phone and Helpdesk systems.
• Prepare quotations and raise purchase orders.
• Produce and maintain reports to audit-ready standards.
• Work closely with the management team.

Skills

Facilities Management administration

Organisational skills

Communication skills

IT skills

Tools

Helpdesk systems

CAFM/Maximo

Job description

Facilities Administrator - Temp to Perm

Location: Wythenshawe
Rate: 12.50 - 14.00 per hour
Hours: Monday to Friday, 7:30am - 4:00pm (40 hours per week)
Start Date: Immediate / subject to notice

About the Role

We're seeking a proactive and organised Facilities Administrator to join a busy FM team based in Wythenshawe. This is an excellent opportunity for someone with facilities or compliance administration experience who thrives in a fast-paced, team-focused environment.

Initially a temporary position with a view to becoming permanent, you'll play a key role in supporting the Operations Manager and ensuring smooth day-to-day running of facilities services.

Key Responsibilities

• Provide efficient administrative and compliance support across the FM contract.
• Log and manage PPM and reactive work orders through to completion, ensuring KPI delivery.
• Liaise with clients and contractors via phone and Helpdesk systems.
• Prepare quotations, raise purchase orders, and coordinate access and scheduling for subcontractors.
• Produce and maintain reports, documentation, and records to audit-ready standards.
• Work closely with the management team to support ongoing contract delivery.

Requirements

• Previous experience in Facilities Management administration or a similar role.
• Strong organisational skills and attention to detail.
• Reliable, self-motivated, and able to manage a busy workload.
• Excellent communication and IT skills (Helpdesk / CAFM/Maximo experience beneficial).

How to Apply

If you’re interested, please send your CV or contact Jess on (phone number removed) for more information.